Certified Photo Copy Of Tax Declarations (1997-2002), Certified True Copy Of Tax Declarations (2003-2017), Certified True Copy Of Tax Declarations (2018), Certification Of Aggregate Landholding For Dar/Bir, Certification Of Improvement/No Improvement And Classification (Bir)
| Office or Division: | Provincial Assessor’s Office |
| Classification: | Simple |
| Type of Transaction: | G2C - Government to Citizen, G2G - Government to Government, G2B - Government to Business |
| Who May Avail: | Property Owners And Other Interested Parties |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1 Original Copy and 1 Photo Copy of Special Power of Attorney/Authorization and ID of the interested party if the processor is an authorized representative | Property Owner/Authorized Representatives |
| 2 Photo Copy of Realty Tax Receipt/Tax Clearance for the Current Year | Provincial/Municipal Treasurer's Office |
| 3. Documentary Stamps | Bureau of Internal Revenue |
| Additional Requirements For Certifications Required By BIR/ DAR | |
| 1. Photo Copy of Deed of Conveyance | Property Owner |
| 2. Photo Copy of Updated Sworn Statement of Real Property Values (with payment of penalty in case of late filing) | Property Owner |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Fills-out request form and submits required documents to the Assessmen | 1.1 Receives and checks required documents; verifies with database records and issues order of payment. | None | 15 Minutes | Assessment Clerk III |
| 2. Pays certification fee to the Cashier at the Bayad Center of the Provincial Treasurer’s Office | 2.1 Receives payment for certification fee | ₱150.00 (Prov’l. Ordinance No. 2017-145) | 15 minutes | Cashier (PTO) personnel |
| 3. Presents official receipt to Service Provider | 3.1 Receives and Records Official Receipt and prints Certified True Copy/ Certification requested | 20 Minutes | Assessment Clerk III and Encoder | |
| 3.2 Signs the Certified True Copy/ Certification | None | 5 Minutes | Local Assessment Operations Officer IV/III | |
| 4.1 Releases the document | None | 5 minutes | Assessment Clerks I | |
| TOTAL | None | 1 Hour | ||
Issuances of Copies of Sketch Plan, Vicinity Plan And Blue Prints of Lots/Section Maps
| Office or Division: | Provincial Assessor’s Office |
| Classification: | Simple |
| Type of Transaction: | G2C - Government to Citizen, G2G - Government to Government, G2B - Government to Business |
| Who May Avail: | Property Owners And Other Interested Parties |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Request - 1 copy | Property Owner / Office |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Fills-out request form and submits to the Assessment Clerk I at the Tax Mapping Division | 1.1 Receives request, checks subject lot in the Tax Map and issues order of payment | ₱150.00 – for Sketch Plan and Vicinity Plan; ₱200.00 – for Blue Print of Section Maps (Prov’l. Ordinance No. 2017-145) | 15 Minutes | Engineering Assistant I / Administrative Aide II |
| 2. Pays certification fee to the Cashier at the Bayad Center of the Provincial Treasurer’s Office | 2.1 Receives payment for requested documented | 15 minutes | Cashier (PTO) personnel | |
| 3. Presents official receipt to Service Provider | 3.1 Receives and Records Official Receipt and prepares requested document | 20 Minutes | Assessment Clerk III and Encoder | |
| 3.2 Signs the document requested | None | 5 Minutes | Tax Mapper IV/III | |
| 4. Receives the document requested | 4.1 Releases the document | None | 5 minutes | Engineering Assistant I / Administrative Aide II |
| TOTAL | None | 2 Hours | ||
| Office or Division: | Provincial Assessor’s Office |
| Classification: | Simple |
| Type of Transaction: | G2C - Government to Citizen, G2G - Government to Government, G2B - Government to Business |
| Who May Avail: | Property Owners And Other Interested Parties |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| Appraisal And Assessment Of Land (New Discoveries) | |
| 1. 2 Original Copies of Letter Request | Property Owner/Authorized Representative |
| 2. 1 Original Copy and 1 Photo Copy of Special Power of Attorney/Authorization and ID of the interested party if the processor is an authorized representative | Property Owner/Authorized Representative |
| 3. 1 Original Copy and 1 Photo Copy Certified True Copies of Free Patent, Homestead or miscellaneous sales application | Land Management Services-Department of Environment and Natural Resources (LMS-DENR) |
| 4. 1 Original Copy and 1 Photo Copy of Certified/ Electronic True Copy of Title | Register of Deeds |
| 5. 2 Blue Prints/Photo Copies of Approved Survey Plans | LMS-DENR |
| For Untitled Property | |
| 1. 2 Original Copies of Letter Request | Property Owner/Authorized Representative |
| 2. 1 Original Copy and 1 Photo Copy of Special Power of Attorney/Authorization and ID of the interested party if the processor is an authorized representative | Property Owner/Authorized Representative |
| 3. 2 Blue Prints/Photo Copies of Approved Survey Plans | LMS-DENR |
| 4. 2 Photo Copies of Certification that the Land is Alienable and Disposable | LMS-DENR |
| 5. 2 Photo Copies of affidavit of ownership and/ or Sworn Statement declaring the market value of the property filed by the owner/administrator; Affidavit that the applicant is in long, continuous and notorious possession of the property | Property Owner/Authorized Representative (official form of Sworn Statement can be obtained from the Provincial Assessor’s Office) |
| 6. 1 Original and 1 Photo Copy of Certification of declarant as the current possessor and occupant of the property/ies | Barangay Captain/Municipal Mayor |
| 7. 1 Original and 1 Photo Copy of Certification of the adjoining owners of the property duly sworn to by the Barangay Captain and/or the Municipal Mayor | Adjoining Owners of the Property/ies/Property Owner |
| 7. 1 Original and 1 Photo Copy of Certification of the adjoining owners of the property duly sworn to by the Barangay Captain and/or the Municipal Mayor | Adjoining Owners of the Property/ies/Property Owner |
| Special Cases with additional requirement: | |
| 1 Original and 1 Photo Copy of certificate in cases of land of the public domain occupied and possessed by the National Cultural Communities prior to July 4, 2955 | National Commission for Indigenous People (NCIP) |
| Reassessment/Reclassification Of Land | |
| 1. 2 Original Copies of Letter Request | Property Owner/Authorized Representative |
| 2. 2 Photo Copies of Realty Tax Receipt/Tax Clearance for the Current Year | Provincial/Municipal Treasurer’s Office |
| 3. 2 Photo Copies of Updated Sworn Statement of Real Property Values (with payment of penalty in case of late filing) | Provincial/Municipal Assessor's Office or at the Provincial/Municipal Treasurer's Office if with penalty |
| Additional Requirements for Land with development: | |
| A. 2 Photo Copies of Site Development Plan | Property Owner |
| B. 2 Photo Copies of Approved Building Plan | Property Owner |
| C. 2 Photo Copies of Itemized list of Machineries in the subject property | Property |
| Subdivision/Consolidation Of Land (For 5 Sections) | |
| 1. 2 Original Copies of Letter Request | Property Owner/Authorized Representative |
| 2. 2 Blue Prints/Photo Copies of Approved standard size Consolidation/Subdivision Plan (For Titled Land) | LMS-DENR/Property Owner |
| 3. 2 Blue Prints/Photo Copies of standard size Consolidation/Subdivision Plan with Technical Descriptions (For Untitled Land) | Surveyor/Property Owner |
| 4. 2 Photo Copies of Realty Tax Receipt/Tax Clearance for the Current Year | Provincial/Municipal Treasurer’s Office |
| 5. 2 Photo Copies of Updated Sworn Statement of Real Property Values (with payment of penalty in case of late filing) | Provincial/Municipal Assessor’s Office |
| Additional Requirements For The Following Cases: | |
| A. For developed subdivisions or subdivisions with 100 or more sublots/parcels - 1 Photo Copy of Site Development Plan | Property Owner |
B. For Titled Property/ies B.1) 1 Original Copy and 1 Photo Copy of Certified/Electronic True Copy of Title |
Registry of Deeds/Property Owner |
C. For Subdivision/Consolidation with Transfer C.1) 1 Originally Signed and 1 Photo Copy of Notarized Copy of Deed of Conveyance C.2) 2 Photo Copies of eCAR C.3) 2 Photo Copies of Transfer Tax Receipt |
Property Owner Bureau of Internal Revenue/Registry of Deeds Provincial/Municipal Treasurer’s Office |
D. Subdivision/Consolidation with newly discovered Building/s and Machinery/ies D.1) 2 Photo Copies Building Plan D.2) 2 Photo Copies Building P ermit/ Occupancy Permit/Certificate of Completion Note: In the absence of D.1 and D.2 – 1 Original and 1 Photo Copy of Updated Sworn Statement of Building D.3) 2 Photo Copies of Acquisition Cost of Machinery D.4) 2 Photo Copies of DTI/SEC Registration of Building/Machinery |
Property Owner Municipal Engineering Office Property Owner Property Owner |
| Appraisal And Assessment Of Buildings (New Discoveries) | |
| 1. 2 Original Copies of Letter Request | Property Owner/Authorized Representative |
| 2. 1 Original Copy and 1 Photo Copy of Special Power of Attorney/Authorization and ID of the interested party if the processor is an authorized representative | Property Owner/Authorized Representative |
| 3. 2 Photo Copies of Realty Tax Receipt/Tax Clearance for the Current Year | Provincial/Municipal Treasurer’s Office |
| 4. 2 Photo Copies of Building Permit/Occupancy Permit/Certificate of Occupancy | Property Owner |
| In the absence of the above - 1 Original and 1 Photo Copy of Updated Sworn Statement of Building | Provincial/Municipal Assessor’s Office |
| 5. 2 Photo Copies of Building Plans with Specifications | Property Owner |
| Assessment Of Plant, Machinery And Equipment (New Discoveries) | |
| 1. 2 Original Copies of Letter Request | Property Owner/Authorized Representative |
| 2. 1 Original Copy and 1 Photo Copy of Special Power of Attorney/Authorization and ID of the interested party if the processor is an authorized representative | Property Owner/Authorized Representative |
| 3. 2 Photo Copies of Realty Tax Receipt/Tax Clearance for the Current Year | Provincial/Municipal Treasurer’s Office |
| 4. 2 Accomplished Copies of Affidavit of Ownership and its declared value or Updated Sworn Statement of Real Property Values (with payment of penalty in case of late filing) | Property Owner/Authorized Representative |
| 5. 2 Photo Copies of Building Plans with Specifications | Property Owner |
| 6. 2 Photo Copies of Mechanical or Electrical Permit/ Occupancy Permit/Certificate of Occupancy | Property Owner |
| 7. 2 Photo Copies of Site Development Plan | Property Owner |
| 8. 2 Photo Copies of Machinery Acquisition Cost: Official receipts, Bill of Lading, Letter of Credit or Purchase Invoice | Property Owner |
| Fees: | |
* AGRICULTURAL LANDS in municipalities with the following distances from the city proper:
1. 0-30 kms – ₱300.00 per lot up to 5 hectares (additional ₱50.00 per lot in excess of 5 hectares) 2. 31-60 kms – ₱500.00 per lot up to 5 hectares (additional ₱60.00 per lot in excess of 5 hectares) 3. 61 kms and above – ₱700.00 per lot up to 5 hectares (additional ₱70.00 per lot in excess of 5 hectare |
** NON-AGRICULTURAL LANDS (Residential, Commercial, Industrial) in municipalities with the following distances from the city proper: 1. 0-30 kms – ₱300.00 per lot up to 100 sublots (additional ₱50.00 per sublots exceeding 100 sublots) 2. 31-60 kms – ₱500.00 per lot up to 100 sublots (additional ₱60.00 per sublots exceeding 100 sublots) 3. 61 kms and above – ₱700.00 per lot up to 100 sublots (additional ₱70.00 per sublots exceeding 100 sublots) |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submits requests | 1. Receives and records request | None | 10 Minutes | Assessment Clerk |
| 2. Presents complete requirements to the Tax Mapper/LAOO II at the Tax Mapping Division | 2. Checks completeness of documents, records the same, issues order of payment for inspection fee | None | 30 Minutes | Tax Mapper/ LAOO II |
| 3. Pays inspection fee to the Cashier at the Bayad Center of the Provincial Treasurer’s Office | 3. Receives payment for inspection fee (in case of transfer, Transfer of Ownership fee) | Fees: * and ** (in case of transfer, Transfer of Ownership Fee ₱100.00) | 15 Minutes | Cashier (PTO) |
| 4. Submits receipt of payment for ocular inspection fee. | 4.1 Receives receipt of inspection fee | 5 Minutes | Tax Mapper IV/III | |
| 4.2 Assigns personnel and schedules date for the ocular inspection | None | 1 Day | LAOO IV | |
| 4.3 Approves personnel assignment and date of ocular inspection | None | 4 hours | PGDH/PGADH | |
| 4.4 Prepares order and assigns vehicle for travel | None | 1 hour | Supervising Administrative Officer or Administrative Officer IV | |
| 4.5 Conducts ocular inspection and prepares inspection report and Field Appraisal and Assessment Sheets (FAAS); prepares Building/Machinery Computation Sheet in cases of assessment of new improvements | None | 8 days | Team of assigned personnel | |
| 4.6 Approves Field Inspection Report | None | 1 day | PGDH/PGADH | |
| 4.7 Receives and records transaction submitted for approval | None | 10 minutes | Assessment Clerk I Tax Mapping Division | |
| 4.7 Checks the completeness of FAAS (as to Owner and address; Administrator and address; Location; Title and date of issuance; Property Index No. (PIN); Cadastral Lot No. & Survey No.; Area; Boundaries; and Adjustment Factor) and initials FAAS | None | 1 day and 1 hour | Tax Mapper/LAOOII Tax Mapping Division | |
| 4.9 Reviews and initials FAAS | None | 1 day | Tax Mapper IV/III Tax Mapping Division | |
| 4.10 Releases to Appraisal Division | None | 10 minutes | Assessment Clerk I Tax Mapping Division | |
| 4.11 Receives and records transaction submitted for approval | None | 10 minutes | Assessment Clerk I Property Valuation And Examination Division (Appraisal) | |
| 4.12 Verifies data (Classification of Land; Application of Unit Value; Computation of Market Value, Adjusted Market Value and Assessed Value; Application of Assessment Level; Taxability; Effectivity of Assessment) and initials FAAS | None | 1 day and 1 hour | LAOOII/I Property Valuation And Examination Division (Appraisal) | |
| 4.13 Reviews and initials FAAS | None | 1 day | LAOOIV/III Property Valuation And Examination Division (Appraisal) | |
| 4.16 Releases to ASEAD Division | None | 10 minutes | Assessment Clerk I Property Valuation And Examination Division (Appraisal) | |
| 4.17 Receives and records transaction submitted for approval | None | 10 minutes | Assessment Clerk I Assessment Standards Examination Division (Asead) | |
| 4.18 Verifies and evaluates data and supporting documents (as to its Certificate of Title and date of issuance; Inspection Fee; and validity) and initials FAAS | None | 1 day and 1 hour | LAOOII/I Assessment Standards Examination Division (Asead | |
| 4.19 Reviews and initials FAAS | None | 1 day | LAOOIV/III Assessment Standards Examination Division (Asead) | |
| 4.20 Releases to Administrative Division | None | 10 minutes | Assessment Clerk I Assessment Standards Examination Division (Asead) | |
| 4.21 Receives and records transaction | None | 10 minutes | Administrative Aide II | |
| 4.22 Encodes data from the FAAS and releases to Records Division | None | 3 hours | Encoder Administrative Division | |
| 4.23 Receives and records transaction | None | 10 minutes | Assessment Clerk I Administrative Division | |
| 4.24 Verifies encoded data | None | 4 hours | LAOO II/I Records Division | |
| 4.25 Provides new Tax Declaration (TD) No. | None | 10 minutes | Assessment Clerk I Records Division | |
| 4.26 Prints TDs and Notice of Assessment (NOA) and initials FAAS | None | 3 hours | LAOO II/I Records Division | |
| 4.27 Releases to Administrative Aide II | None | 10 minutes | Assessment Clerk I Records Division | |
| 4.28 Receives and records TDs and NOAs | None | 1 hour | Administrative Aide II | |
| 4.29 Reviews, approves and signs FAAS, printed TDs and NOA | None | 1 day and 1 hour | PGDH/PGADH | |
| 4.30 Records approved transactions and releases to Records Division | None | 1 hour | Assessment Clerk I | |
| 5. Receives TDs and NOA from Assessment Clerk I at the releasing counter | 5.1 Receives, segregates, records and releases approved TDs & NOAs to property owners/ authorized representative | None | 1 hour | Assessment Clerk I |
| TOTAL | None | 20 Days | ||
Correction of data such as declared owner, area (less than 1000 sq. Mtrs.), lot no. And boundaries; requests for simple transfer of real properties.
| Office or Division: | Provincial Assessor’s Office |
| Classification: | Simple |
| Type of Transaction: | G2C - Government to Citizen, G2G - Government to Government, G2B - Government to Business |
| Who May Avail: | Property Owners And Other Interested Parties |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. 2 Original Copies of Letter Request | Property Owner/Authorized Representative |
| 2. 2 Photo Copies of Realty Tax Receipt/Tax Clearance for the Current Year | Provincial/Municipal Treasurer’s Office |
| 3. 2 Photo Copies of Updated Sworn Statement of Real Property Values (with payment of penalty in case of late filing) | Provincial/Municipal Assessor's Office or at the Provincial/Municipal Treasurer's Office if with penalty |
| 4. 2 Certified True Copies of Title | Registry of Deeds/Property Owner |
| 5. 2 Copies of Lot Data/Approved Plan/List of Areas and Claimants | LMS-DENR |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Fills out request form and submits requirements to the Assessment Clerk II at the receiving area | 1.1 Receives requests and checks completeness of requirements | None | 30 minutes | Assessment Clerk II |
| 1.2 Receives and records transaction submitted for approval | None | 10 minutes | Assessment Clerk I Tax Mapping Division | |
| 1.3 Checks data (as to Owner and address; Administrator and address; Location; Title and date of issuance; Property Index No. (PIN); Cadastral Lot No. & Survey No.; Area; Boundaries; and Adjustment Factor), prepares FAAS | None | 3 hours | Tax Mapper/LAOOII Tax Mapping Division | |
| 1.4 Reviews and initials FAAS | None | 2 hours | Tax Mapper IV/III Tax Mapping Division | |
| 1.5 Releases to Appraisal Division | None | 10 minutes | Assessment Clerk I Tax Mapping Division | |
| 1.6 Receives and records transaction submitted for approval | None | 10 minutes | Assessment Clerk I Tax Mapping Division | |
| 1.7 Verifies data (Classification of Land; Application of Unit Value; Computation of Market Value, Adjusted Market Value and Assessed Value; Application of Assessment Level; Taxability; Effectivity of Assessment) and initials FAAS | None | 3 hours | LAOOII/I Tax Mapping Division | |
| 1.7 Verifies data (Classification of Land; Application of Unit Value; Computation of Market Value, Adjusted Market Value and Assessed Value; Application of Assessment Level; Taxability; Effectivity of Assessment) and initials FAAS | None | 3 hours | LAOOII/I Tax Mapping Division | |
| 1.8 Reviews and initials FAAS | 2 hours | LAOOIV/III Tax Mapping Division | ||
| 1.9 Releases to ASEAD Division | 10 minutes | Assessment Clerk I Tax Mapping Division | ||
| 1.10 Receives and records transaction submitted for approval | None | 10 minutes | Assessment Clerk I Assessment Standards Examination Division (Asead) | |
| 1.11 Verifies and evaluates data and supporting documents (as to its Certificate of Title and date of issuance; Inspection Fee; and validity) and initials FAAS | None | 3 hours | LAOOII/I Assessment Standards Examination Division (Asead) | |
| 1.12 Reviews and initials FAAS | None | 2 hours | LAOOIV/III Assessment Standards Examination Division (Asead) | |
| 1.13 Releases to Administrative Division | None | 10 minutes | Assessment Clerk I Assessment Standards Examination Division (Asead) | |
| 1.14 Receives and records transaction | None | 10 minutes | Administrative Aide II Administrative Division | |
| 1.15 Encodes data from the FAAS and releases to Records Division | None | 1 hour | Encoder Administrative Division | |
| 1.16 Receives and records transaction | None | 10 minutes | Assessment Clerk I Records Division | |
| 1.17 Verifies encoded data | None | 1 hour | LAOO II/I Records Division | |
| 1.18 Provides new Tax Declaration (TD) No. | None | 10 minutes | Assessment Clerk I Records Division | |
| 1.19 Prints TDs and Notice of Assessment (NOA) and initials FAAS | None | 2 hours | LAOO II/I Records Division | |
| 1.20 Releases to Administrative Aide II | None | 10 minutes | Assessment Clerk I Records Division | |
| 1.21 Receives and records TDs and NOAs | None | 10 minutes | Administrative Aide II | |
| 1.22 Reviews, approves and signs FAAS, printed TDs and NOA | None | 2 hours | PGDH/PGADH | |
| 1.23 Records approved transactions and releases to Records Division | None | 20 minutes | Administrative Aide II | |
| 1.23 Records approved transactions and releases to Records Division | None | 20 minutes | Administrative Aide II | |
| 2. Receives TDs and NOA from Assessment Clerk I at the releasing counter | 1.24 Receives, segregates, records and releases approved TDs & NOAs to property owners/ authorized representative | None | 20 minutes | Assessment Clerk I |
| TOTAL | None | 3 Days | ||
Cancellation of buildings and machinery/ies
| Office or Division: | Provincial Assessor’s Office |
| Classification: | Complex |
| Type of Transaction: | G2C - Government to Citizen, G2G - Government to Government, G2B - Government to Business |
| Who May Avail: | Property Owners And Other Interested Parties |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. 2 Original Copies of Letter Request | Property Owner/Authorized Representative |
| 2. 2 Photo Copies of Realty Tax Receipt/Tax Clearance for the Current Year | Treasurer’s Office |
| 3. 2 Photo Copies of Updated Sworn Statement of Real Property Values (with payment of penalty in case of late filing) | Assessor’s Office |
| Fees: | |
| * AGRICULTURAL LANDS in municipalities with the following distances from the city proper: a) 0-30 kms – ₱300.00 per lot up to 5 hectares (additional ₱50.00 per lot in excess of 5 hectares) b) 31-60 kms – ₱500.00 per lot up to 5 hectares (additional ₱60.00 per lot in excess of 5 hectares) c) 61 kms and above – ₱700.00 per lot up to 5 hectares (additional ₱70.00 per lot in excess of 5 hectare | ** NON-AGRICULTURAL LANDS (Residential, Commercial, Industrial) in municipalities with the following distances from the city proper: a) 0-30 kms – ₱300.00 per lot up to 100 sublots (additional ₱50.00 per sublots exceeding 100 sublots) b) 31-60 kms – ₱500.00 per lot up to 100 sublots (additional ₱60.00 per sublots exceeding 100 sublots) c) 61 kms and above – ₱700.00 per lot up to 100 sublots (additional ₱70.00 per sublots exceeding 100 sublots) |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submits requests | 1.1 Receives and records request | None | 10 minutes | Assessment Clerk |
| 2. Presents complete requirements to the Tax Mapper/LAOO II at the Tax Mapping Division | 2.1 Checks completeness of documents, records the same, issues order of payment for inspection fee | None | 1 hour | Tax Mapper/ LAOO II |
| 2.2 Receives payment for inspection fee | None | 15 minutes | Cashier (PTO) | |
| 2.3 Receives receipt of inspection fee | None | 10 minutes | Tax Mapper/ LAOO II | |
| 2.4 Assigns personnel and schedules date for the ocular inspection | None | 1 day | LAOO IV | |
| 2.5 Approves personnel assignment and date of ocular inspection | None | 4 hours | PGDH/PGADH | |
| 2.6 Prepares order and assigns vehicle for travel | None | 1 hours | Supervising Administrative Officer or Administrative Officer IV | |
| 2.7 Conducts ocular inspection and prepares inspection report | None | 3 days | Team of assigned personnel | |
| 2.8 Approves Field Inspection Report | 1 day | PGDH/PGADH | ||
| 2.9 Prepares Provincial Form 183 (PF 183) | 45 minutes | Team of assigned personnel | ||
| 2.10 Approves PF 183 | None | 1 day | PGDH/PGADH | |
| Receives PF 183 | 3.1 Releases approved PF 183 to Property Owner | None | 40 minutes | Assessment Clerk I (Records Division) |
| TOTAL | None | 7 Days | ||
Simple transfer of real properties
| Office or Division: | Provincial Assessor’s Office |
| Classification: | Simple |
| Type of Transaction: | G2C - Government to Citizen, G2G - Government to Government, G2B - Government to Business |
| Who May Avail: | Property Owners And Other Interested Parties |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 2 Original Copies of Letter Request | Property Owner/Authorized Representative |
| 2 Notarized Copies of Deeds of Conveyance | Property Owner/Authorized Representative |
| 2 Photo Copies of e-CAR | Bureau of Internal Revenue |
| 2 Photo Copies of Transfer Tax Receipt | Provincial/Municipal Treasurer’s Office |
| 2 Photo Copies of Realty Tax Receipt/Tax Clearance for the Current Year | Provincial/Municipal Treasurer’s Office |
| 2 Photo Copies of Updated Sworn Statement of Real Property Values (with payment of penalty in case of late filing) | Provincial/Municipal Treasurer’s Office |
| Additional Requirement For Titled Properties | |
| a) 2 Certified Copies of Title | Property Owner/Authorized Representative |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Fills out request form and submits requirements to the Assessment Clerk II at the receiving area | 1. Receives requests, checks completeness of requirements and issues order of payment for Transfer of Ownership Fee | None | 30 minutes | Assessment Clerk II |
| 2. Pays Transfer of Ownership Fee to the Cashier at the Bayad Center of the Provincial Treasurer’s Office | 2. Receives payment for Transfer of Ownership Fee | Transfer of Ownership Fee ₱100.00 | 15 minutes | Cashier (PTO) |
| 3. Submits receipt of payment for Transfer of Ownership Fee to Assessment Clerk II at the receiving area | 3.1 Receives receipt of Transfer of Ownership Fee | None | 10 minutes | Assessment Clerk II |
| 3.2 Receives and records transaction submitted for approval | None | 10 minutes | Assessment Clerk I | |
| 3.3 Checks data (as to Owner and address; Administrator and address; Location; Title and date of issuance; Property Index No. (PIN); Cadastral Lot No. & Survey No.; Area; Boundaries; and Adjustment Factor), prepares FAAS and initials | None | 4 hours | Tax Mapper/LAOOII | |
| 3.4 Reviews and initials FAAS | None | 3 hours | Tax Mapper IV/III | |
| 3.5 Releases to Appraisal Division | None | 10 minutes | Assessment Clerk I | |
| 3.7 Receives and records transaction submitted for approval | None | 10 minutes | Assessment Clerk I Property Valuation And Examination Division | |
| 3.8 Verifies data (Classification of Land; Application of Unit Value; Computation of Market Value, Adjusted Market Value and Assessed Value; Application of Assessment Level; Taxability; Effectivity of Assessment) and initials FAAS | None | 3 hours | LAOOII/I Property Valuation And Examination Division | |
| 3.9 Reviews and initials FAAS | 3 hours | LAOOIV/III Property Valuation And Examination Division | ||
| 3.10 Releases to Administrative Division | 10 minutes | Assessment Clerk I Property Valuation And Examination Division | ||
| 3.11 Receives and records transaction | None | 10 minutes | Administrative Aide II Administrative Division | |
| 3.12 Encodes data from the FAAS and releases to Records Division | None | 1 hour | Encoder Administrative Division | |
| 3.13 Receives and records transaction | None | 10 minutes | Assessment Clerk I Records Division | |
| 3.14 Verifies encoded data | None | 2 hours | LAOO II/I Records Division | |
| 3.15 Provides new Tax Declaration (TD) No. | None | 10 minutes | Assessment Clerk I Records Division | |
| 3.16 Prints TDs and Notice of Assessment (NOA) and initials FAAS | None | 2 hours | LAOO II/I Records Division | |
| 3.17 Releases to Administrative Aide II | None | 10 minutes | Assessment Clerk I Records Division | |
| 3.18 Receives and records TDs and NOAs | None | 15 minutes | Administrative Aide II | |
| 3.19 Reviews, approves and signs FAAS, printed TDs and NOA | None | 2 hours | PGDH/PGADH | |
| 3.20 Records approved transactions and releases to Records Division | None | 30 minutes | Administrative Aide II | |
| 4. Receives TDs and NOA from Assessment Clerk I at the releasing counter | 3.21 Receives, segregates, records and releases approved TDs & NOAs to property owners/ authorized representative | None | 1 hour | Assessment Clerk I |
| TOTAL | None | 3 Days | ||