Obligation requests are issued and attached to the payrolls submitted by different district hospitals as a requirement for the payment of claims, benefits and salaries.

Office or Division:	Administrative Section, Hospital Management Office
Classification:	Simple
Type of Transaction:	G2G-Government to Government
Who May Avail:	All 12 district hospitals and 1 provincial hospital of the Iloilo Provincial Government

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Payroll	Iloilo Provincial / District Hospitals
2. If payment for salaries, attach Daily Time Record (DTR) with leave forms and travel orders if applicable
3. Summary of Remittance Lists

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submits payroll with complete attachments	1.1 Receives and records payroll	None	10 Minutes	Administrative Aide VI
	1.2 Checks accuracy of computation and prepares obligation request (OBR) and proof list	None	1 Hour 40 Minutes	Administrative Aide VI
	1.3 Reviews and signs the documents	None	1 Hour	Administrative Aide I
	1.4 Signs the Obligation Request (OBR)	None	1 Hour	Provincial Government Department Head
	1.5 Records and forwards the documents to the Budget Office	None	20 Minutes	Administrative Aide I or Administrative Aide VI
TOTAL		NONE	3 Hours  10 Minutes

Prices of different items in Purchase Requests are reviewed and approved by the Price Index Committee in compliance with the provisions of RA 9184

Office or Division:	Technical Support Service Division, Hospital Management Office
Classification:	Simple
Type of Transaction:	G2G-Government to Government
Who May Avail:	All District Hospitals, Iloilo Provincial Hospital, Provincial Health Office and Clinic

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1 set of each:
1. Purchase Requests (PRs)	Provincial Health Office, Clinic, Iloilo Provincial and 12 District Hospitals
2. Annual Procurement Plan - certified photocopy
3. Annual Investment Plan- certified photocopy
4. Project Procurement Management Plan- certified photocopy

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submits Purchase Requests	1.1 Receives, records and checks completeness of attachments	None	10 Minutes	Administrative Aide I
	1.2 Endorses the Purchase Requests to the Price Index Committee Members:    • Dental Supplies/ Equipment    • Laboratory Supplies/ Equipment    • Medical Supplies/ Equipment    • Medicines	None	5 Minutes	Administrative Aide I
	1.3 Reviews completeness of documents, evaluates prices and specifications of items, and signs Purchase Requests	None	1 Day	• Dentist III - Dental Supplies/ Equipment • MS III - Laboratory Supplies/ Equipment • Nurse IV - Medical Supplies/ Equipment • Pharmacist I or Pharmacist III- Medicines
2. Receives approved Purchase Requests	2. Releases approved Purchase Requests	None	10 Minutes	Administrative Aide I
TOTAL		NONE	1 Days 25 Minutes

The Provincial and District Hospitals prepare and submit their Purchase Requests for review and approval to the Hospital Management Office

Office or Division:	Administrative Section, Hospital Management Office
Classification:	Simple
Type of Transaction:	G2G-Government to Government
Who May Avail:	All 12 district hospitals and 1 provincial hospital of the Iloilo Provincial Government

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Purchase Requests (PRs) with attached Annual Procurement Plan, Annual Investment Plan and Project Procurement Management Plan and approved by Price Index committee	Iloilo Provincial Hospital and 12 District Hospitals

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submits Purchase Requests with complete attachments	1.1 Receives, records and checks, completeness of attachments	None	10 Minutes	Administrative Aide I
	1.2 Reviews, affixes initial to Purchase Requests and endorses Purchase Requests to Head of Office for approval and signature.	None	30 Minutes	Supervising Administrative Officer
	1.3 Approves and signs Purchase Requests	None	1 Hour	Provincial Government Department Head
	1.4 Records the Purchase Requests and submits to Provincial Administrator’s Office for approval of the Governor	None	20 Minutes	Administrative Aide I
TOTAL		NONE	2 Hours

4. Approval of Request for Appointment of Contracts-Of-Service and Jobhires

The Provincial and District Hospitals of the Province of Iloilo submit list of Contracts-of-Service and Jobhires for employment or appointment.

Office or Division:	Administrative Section, Hospital Management Office
Classification:	Simple
Type of Transaction:	G2G-Government to Government
Who May Avail:	All 12 district hospitals and 1 provincial hospital of the Iloilo Provincial Government

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Recommendation by the Chief of Hospital	Concerned Hospital
2. List of Contracts-of-Service and Jobhires with attached Performance Ratings	Concerned Hospital

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submits requirements	1.1 Receives and records documents and endorses to Administrative Officer III (Records Officer II) for verification	None	15 Minutes	Administrative Aide I
	1.2 Verifies list with approved manpower schedule and endorses to Head of Office for approval	None	2 Days	Administrative Officer III (Records Officer II)
	1.3 Signs the recommendation letter	None	2 Hours	Provincial Government Department Head
	1.4 Forwards to Provincial Administrator’s Office for Governor’s action	None	20 Minutes	Administrative Aide I
	1.5 Approves / Disapproves recommendation	None	4 Days	Provincial Governor
	1.6 Receives and records approved/ disapproved recommendation	None	15 Minutes	Administrative Aide I
2. Receives the approved/disapproved recommendation letter by the Governor	2. Releases the approved/ disapproved recommendation letter	None	10 Minutes	Administrative Aide I
TOTAL		NONE	6 Days 3 Hours