Provincial and District Hospitals
internal services

Processing of daily time record for preparation of salaries and benefits payroll / vouchers

Office or Division: Administrative Division / Section, District Hospitals
Classification: Complex
Type of Transaction: G2C – Government to Government
Who May Avail: Active Employees, COS, JOs of the Iloilo Provincial District Hospitals
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
For Regular Salary:
1. Signed and Approved Daily Time Record – 2 original copies
2. Approved Application for Leave (if applicable) – 2 original copies
3. Information on changes in loan / premium deductions (if applicable)
4. Photocopy of Travel Order/ Office Order (if applicable)
5. Photocopy of schedule of duties
6. Justification for ball point entry and photocopy of logbook of attendance of Record
7. Approved Contract of COS and Job Order for Jobhires (1 photocopy each)
Requesting Employees
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE
1. Employees submits Requirements to Payroll Clerk on or before set cut-off 1.1 Receives DTR and review completeness of attachments None 1 Day Administrative Aide IV, HR Designate, Payroll Clerk
1.2 Receives, reviews and prepare payroll None 1 day Administrative Aide III (Payroll Clerk)
1.3 Endorses payroll to Accounting office for processing None 1 day Accountant
1.4 Reviews, signs and endorses Payroll and related documents to Chief of Hospital for approval None 2 hours Administrative Officer V
1.4 Reviews and signs Payroll and related documents None 2 hours Chief of Hospital
1.5 Endorses Payroll to Cashier for check preparation None 20 minutes Administrative Aide III (Payroll Clerk)
1.6 Preparation of Check 2 hours Cashier
1.7 Preparation of Advice of Checks or Certificate for Auto debit None 2 hours Accountant
1.8 Encashment of check None 6 hours Cashier
1.9 Disbursement of salaries and allowances None 2 hours Cashier
TOTAL None 5 Days
20 Minutes

Processing of daily time record for preparation of salaries and hazard payroll / vouchers

Office or Division: Administrative Division / Section, District Hospitals
Classification: Simple
Type of Transaction: G2C – Government to Government
Who May Avail: Active Employees, COS, JOs of the Iloilo Provincial District Hospitals
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
For Regular Salary:
1. Signed and Approved Daily Time Record – 2 original copies
2. Approved Application for Leave (if applicable) – 2 original copies
3. Information on changes in loan / premium deductions (if applicable)
4. Photocopy of Travel Order/ Office Order (if applicable)
5. Photocopy of schedule of duties
6. Justification for ball point entry and photocopy of logbook of attendance of Record
7. Approved Contract of COS and Job Order for Jobhires (1 photocopy each)
Requesting Employees
For Hazard Pay:
1. Signed and Approved Daily Time Record – 2 original copies
2. Accomplishment Report
3. Photocopy of schedule of duties
4. Certification as to number of days of actual duty
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE
1. Employees submits Requirements to Payroll Clerk on or before set cut-off 1.1 Receives DTR and review completeness of attachments None 4 Hours Administrative Aide IV
1.2 Receives, reviews and prepare payroll None 1 day Administrative Aide III (Payroll Clerk)
1.3 Endorses payroll and supporting document to Administrative Officer or AO Designate None 5 Minutes Administrative Aide III(Payroll Clerk)
1.4 Reviews and affixes initial to Payroll and related documents None 2 hours Administrative Officer IV
1.5 Endorses payroll and supporting documents to Hospital Management Office None 5 Hours Liaison clerk
TOTAL None 2 Days
3 Hours
5 Minutes

• Certificate of Employment

• Certificate of Net Pay, Compensation and Benefits

• Certificate of Last Premium Payment of HDMF, GSIS and PHIC

• Certified Machine Copies of Payrolls / Vouchers

• Certified Machine Copies of Appointments / IPCR / BIR Form 2316 / SALN

• Certification of Leave Credits Balance

• Payslip

Issuance of Certificates and other documents related to employment and employee benefits to individuals for their employment and legal purposes.

Office or Division: Administrative Division / Section, District Hospitals
Classification: Simple
Type of Transaction: G2C – Government to Government
Who May Avail: Active Employees, COS, JOs of the Iloilo Provincial District Hospitals
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Requesting Employees Administrative Office-Hospital where individual is/was employed
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE
1. Fills up request form and submits to Receiving Area of the Administrative Office 1.1 Receives and records request None 5 Minutes Receiving Clerk - Designate
1.2 Retrieves data, and prepares document None 2 Hours Administrative Officer IV
1.3 Makes final review and signs document None 2 Days Administrative Officer IV or Chief of Hospital
2. Receives the document from Administrative Division 2. Releases the document None 30 Minutes Administrative Officer IV
TOTAL None 2 Days
2 Hours
35 Minutes

4. Application For Leave Of Absence for Iloilo Provincial District Hospital Personnel

Filing of Application for Leave of Absence

Office or Division: Administrative Division / Section, District Hospitals
Classification: Simple
Type of Transaction: G2C – Government to Government
Who May Avail: Active Employees, of the Iloilo Provincial District Hospitals
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Requesting Employees Administrative Office-Hospital where individual is employed
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE
1. Fills up request form and submits to Division Head 1.1 Reviews, signs and endorses the document to Administrative Office None 20 Minutes Division Head
1.2 Receives ,checks and compute leave balances None 2 Hours Administrative Aide or HR Designate
1.3 Certifies correctness of leave balance None 30 Minutes Administrative Officer IV
  1.4 Approves / Disapproves the leave application None 1 Hour Chief of Hospital
2. Receives the document from Administrative Division 2.1 Releases the document None 10 minutes Leave Clerk - Designate
TOTAL None 4 Hours