The approved request for the filling up of vacant positions receives from the Chief of Offices/ Hospitals are processed for publication and posting of vacancies compliant to CSC Rules. The posting of vacant positions authorized to be filled requires publication and posting of 15 days in the CSC Website and posting in three (3) conspicuous places.
| Office or Division: | Recruitment, Selection and Placement Unit |
| Classification: | Simple |
| Type of Transaction: | G2C – Government to Client |
| Who May Avail: | All IPG Offices/ Hospitals with existing vacant positions |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Approved request to fill up the vacant positions (1 original) | Office of the Governor |
| 2. Job description of the vacant position to fill in prepared by the Supervisor and approved by the Chief of Office/Hospital (1 original) | Office concerned |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit approved request for filling up with duly accomplished Job Description Sheet to the RSP Unit | 1. Receive required documents | None | 5 minutes | Human Resource Management Assistant |
| 1.1 Prepare the publication and forward to the Head of Office for review | None | 1 Day | Human Resource Management Officer I | |
| 1.2 Review the publication, sign and forward to CSC Field Office | None | 2 Hours | Head of Office | |
| 2.Receive copy of publication from RSP Unit | 2. Prepare posting of vacancies and post in three (3) conspicuous places and furnish one (1) copy to the office/ hospital where the vacancy exists | None | 1 Day | Human Resource Management Officer |
| TOTAL | None | 2 days 2 hours |
The request for engaging the services of contractuals for technical or administrative services are made by Chiefs of Offices and Hospitals are approved by the Governor.
| Office or Division: | Recruitment, Selection and Placement Unit |
| Classification: | Simple |
| Type of Transaction: | G2C – Government to Client |
| Who May Avail: | All Iloilo Provincial Government Offices/Hospitals |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Approved request to engage COS/Job hire (1 original) | Office of the Governor |
| 2. Performance Evaluation of the semester preceding the request (1 photocopy - if applicable) | Office concerned/Previous employer |
| 3. Contracts (COS/JO) (2 original) | Office concerned |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1.Submit the required documents | 1.1 Receive the required documents | None | 5 minutes | Human Resource Management Assistant |
| 1.2 Verify contracts/job orders against approved request and forward to the Head of Office for review | None | 4 Hours | Human Resource Management Officer I | |
| 1.3 Makes final review and signs documents. | None | 30 minutes | Head of Office | |
| 2. Discuss details of job, tasks and deliverables of the contractual | 2. Review contracts and discuss with requesting party details of job, qualification requirement and determine level of wage rates and forward to the Office of the Governor for approval | None | 1 Day | Head of Office |
| 2.1 Approval of the Governor | None | 1 Day | Head of Agency | |
| 2.2 Receive approved contracts from the office of the Governor | None | N/A | Human Resource Management Assistant | |
| 3. Receive copy of contract from RSP Unit | 3. Release of approved contracts | None | 2 Hours | Human Resource Management Assistant |
| TOTAL | None | 2 Days 6 Hours 5 minutes |
This request for attendance to learning and development activity is reviewed by the HRMDO as the secretariat of the Human Resource Development Committee (HRDC) to verify that it is included in the Learning and Development Plan, required technical updates, and/or required under the partnership agreements with agencies.
| Office or Division: | Human Resource Management and Development Office |
| Classification: | Simple |
| Type of Transaction: | G2C – Government to Client |
| Who May Avail: | Permanent, Contractual and casual Iloilo Provincial Government employees |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| L&D Form 001 / Pink Form (2 copies) | Applicant’s Office |
| Invitation Letter from Partner Agency - (1 original/ photocopy) | Training Provider |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit the required documents to HRMDO – Learning and Development Division for assessment and verification | 1.1 Receive the required documents and check for its completeness and forward to L&D Unit | None | 10 minutes | Human Resource Management Assistant |
| 1.2 Assess and verifies the request | None | 30 Minutes | Human Resource Management Officer IV | |
| 1.3 Facilitate action of the Human Resource Development Committee | None | 2 Hours | Human Resource Management Assistant | |
| 1.4 Committee Members sign the L&D Form 001 | None | 10 Minutes | HRDC Member | |
| 2. Receives L&D Form from the Human Resource Management Assistant | 1.5 Release the L&D Form 001 to concerned office | None | 10 Minutes | Human Resource Management Assistant |
| TOTAL | None | 2 Hours 50 Minutes |
This request to facilitate or conduct in-house learning and development intervention is for the offices requesting assistance to facilitate the Learning and Development (L&D) intervention (seminar/workshop, training) conducted for IPG employees.
| Office or Division: | Human Resource Management and Development Office |
| Classification: | Simple |
| Type of Transaction: | G2C – Government to Client |
| Who May Avail: | All Iloilo Provincial Government personnel |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Request Letter (1 copy) | Iloilo Provincial Government – Office requesting for the service |
| 2. Training Design (1 original) | Iloilo Provincial Government – Office requesting for the service |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit the required documents to HRMDO – Learning and Development Division for assessment and verification | 1.Receive the required documents and check for its completeness and forward to the Head of Office for recommendation | None | 10 minutes | Human Resource Management Assistant |
| 1.1 Forward the request to the L&D Unit | None | 10 Minutes | Head of Office | |
| 1.2 Assess and verifies the request | None | 30 Minutes | Human Resource Management Officer IV | |
| 1.3 Prepare recommendation letter for signature to facilitate the conduct L&D intervention | None | 15 Minutes | Human Resource Management Officer I | |
| 2. Receives recommendation letter from the Human Resource Management Assistant | 2. Release recommendation letter to the concerned offices | None | 10 Minutes | Human Resource Management Assistant |
| TOTAL | None | 1 hour 15 minutes |
Certification authorizing an employee / officials and municipal chief executives to travel abroad.
| Office or Division: | Administrative Division |
| Classification: | Simple |
| Type of Transaction: | G2C – Government to Client |
| Who May Avail: | All IPG employees and municipal chief executives |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Letter Request (1 original) | Employee/Official Concerned |
| 2. Properly filled up Application for Leave Form 6 (2 original) | Concerned Office |
| 3. Approved Clearance Form 1-A (1 original) | Concerned Office |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit the required documents to HRMDO – Admin. Division | 1.1 Receive the required documents and check for its completeness | None | 10 minutes | Human Resource Management Assistant |
| 1.2 Prepare authority to travel abroad and forward to head of office | None | 30 Minutes | Human Resource Management Officer III | |
| 1.3 Head of Office review the Authority to Travel Abroad and forward to the office of the governor for signature | None | 4 Hours | Head of the Office | |
| 1.4 Governor signs the Authority to Travel Abroad | None | 1 Day | Head of the Agency | |
| 2. Receives document from the Human Resource Management Assistant | 2. Receive document from Office of the Governor and release to concerned person | None | 15 Minutes | Human Resource Management Assistant |
| TOTAL | None | 1 Day 4 Hours 55 Minutes |
The GSIS application for retirement/separation/life insurance benefits of an employee is certified by authorized Human Resource Management and Development Officer. This is to support the processing of employee’s GSIS claims.
| Office or Division: | Rewards and Recognition Unit |
| Classification: | Simple |
| Type of Transaction: | G2G – Government to Government |
| Who May Avail: | All Iloilo Provincial Government Plantilla Personnel |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| A. For GSIS maturity claims: | |
| 1. GSIS Application Form No. 06302017-RET (1 original) | Government Service Insurance System Office or GSIS Website |
| 2. Up to date Service Record (1 original) | Human Resource Management and Development Office – Administrative Unit |
| 3. Certificate of Leave Without Pay (1 original) | Human Resource Management and Development Office – Administrative Unit |
| B. For GSIS retirement/separation claims: | |
| 1. GSIS Application Form No. 06302017-RET (1 original | Government Service Insurance System |
| 2. Acceptance of Retirement/Separation, if applicable (1 certified photocopy) | Human Resource Management and Development Office – Administrative Unit |
| 3. Duly accomplished Agency Clearance (1 original) | Concerned Office |
| 4. Certificate of Leave Credits Balance | Concerned Office |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit the required documents to HRMDO - Admin Unit | 1. Receive the required documents, check for completeness of requirements and forward to HRMDO-Records Unit | None | 10 minutes | Human Resource Management Assistant |
| 1.1. Receive, check, validate and forward the document for signature of Head of Office | None | 2 hours and 30 minutes | Human Resource Management Officer III | |
| 1.2. Receive, verify and sign the GSIS application form and forward to Admin Unit-HRMDO for release | None | 2 hours | Head of the Office | |
| 2. Receive the GSIS application form and other pertinent documents | 2. Release the signed GSIS application form and other pertinent documents | None | 10 minutes | Human Resource Management Assistant |
| TOTAL | None | 4 hours 50 minutes |
This certification is issued by the Human Resource Management and Development Office to support validity of employment information of the employee.
| Office or Division: | Rewards and Recognition Unit |
| Classification: | Simple |
| Type of Transaction: | G2G – Government to Government , G2C – Government to Citizen |
| Who May Avail: | All Iloilo Provincial Government Personnel |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| A. For Certificate of Employment | |
| 1. Employment a. Request Form (Form HRMDO_REC 01) | Human Resource Management and Development Office- Administrative Unit |
| 2. Employment with net pay a. Request Form (Form HRMDO_REC 01) b. Last Pay Slip preceding the request certified by their respective Administrative Officer | Human Resource Management and Development Office- Administrative Unit Concerned Client |
| B. For Certificate of No Pending Administrative Case | |
| a. Request Form (Form HRMDO_REC 01) | Human Resource Management and Development Office- Administrative Unit |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit the request form with the required documents to HRMDO- Admin Unit | 1.1 Receive and check the request form and required documents and forward to HRMDO- Records Unit | None | 10 minutes | Human Resource Management Assistant |
| 1.2 Receive, verify the documents, prepare the certificate and forward to Administrative Officer IV for initial. | None | 2 hours | Human Resource Management Officer I | |
| 1.3 Receive, validate, initial and forward to Head of Office for signature. | None | 20 minutes | Human Resource Management Officer II (AO IV) | |
| 1.4 Sign the certificate and forward to Admin Unit-HRMDO for release | None | 10 minutes | Head of Office | |
| 2. Receive requested certificate | 2. Release the signed certificate | None | 10 minutes | Human Resource Management Assistant |
| TOTAL | None | 2 hours 50 minutes |
The Certificate of Leave without Pay is issued to an employee as supporting document for payment of loyalty pay, terminal leave benefit, salary differentials, and retirement benefits and for other personal purpose.
| Office or Division: | Rewards and Recognition Unit |
| Classification: | Simple |
| Type of Transaction: | G2G - Government to Government |
| Who May Avail: | All Iloilo Provincial Government Personnel |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| a. Request form (Form HRMDO_REC 01) | Human Resource Management and Development Office- Administrative Unit |
| b. Report on Leave Without Pay | Concerned Office |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit the duly accomplished request form with the required documents to HRMDO- Admin Unit | 1. Receive the request form with the required documents and forward to HRMDO-Records Unit | None | 10 minutes | Human Resource Management Assistant |
| 1.1. Receive, review, verify leave records and forward to HRMO II - Records Unit | None | 1 Hour | Human Resource Management Assistant / Human Resource Management Officer I | |
| 1.2. Prepare the certificate and forward to HRMO II for service record updating and validation. | None | 30 Minutes | Human Resource Management Officer I | |
| 1.3. Update service record for incurred Leave Without Pay, validate, affix initial and forward to the Head of Office for signature | None | 1 hour | Human Resource Management Officer II | |
| 1.4. Sign the certificate and forward to HRMDO – Admin Unit for release | None | 10 minutes | Head of Office | |
| 2. Receive the requested certificate | 2. Release the signed certificate | None | 10 minutes | Human Resource Management Assistant |
| TOTAL | None | 3 hours |
The Certification of Compliance to Personal Services Limitation is issued by the Human Resource Management and Development Office and signed by the Governor. It is a supporting document for payment of salary differentials due to promotion, step increment and Magna Carta benefits for health workers and social workers.
| Office or Division: | Rewards and Recognition Unit |
| Classification: | Simple |
| Type of Transaction: | G2G - Government to Government |
| Who May Avail: | All Iloilo Provincial Government Plantilla Personnel |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| a. Request Form (Form HRMDO_REC 01) | Human Resource Management and Development Office- Administrative Unit |
| b. Notice of Step Increment /Notice of Salary Adjustment Report (1 certified copy) | Concerned Office |
| c.Appointment, if promotion (1 certified copy) | Concerned Office |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit the request form with the required documents to HRMDO - Admin Unit | 1.1 Receive the request form with the required documents and forward | None | 10 minutes | Human Resource Management Assistant |
| 1.2. Receive, review, verify the documents, prepare the Certificate and forward to the Head of Office for initial | None | 1 Hour | Human Resource Management Officer I | |
| 1.3. Review the certificate, affix initials and forward to HRMA – Admin Unit for signature of the Local Chief Executive | None | 30 Minutes | Head of Office | |
| 1.4. Receive and forward to the Local Chief Executive for signature. | None | 10 minutes | Human Resource Management Assistant | |
| 1.5 Upon receipt of signed document, notify client for release | None | 10 minutes | Human Resource Management Assistant | |
| 2. Receive the requested certificate | 2. Release the approved document | None | 10 minutes | Human Resource Management Assistant |
| TOTAL | None | 2 hours 10 minutes |
The Human Resource Management and Development Office issues certification supporting the leave credits balances of the employee as of the date of actual government service. The confirmation of outstanding leave credits balance is issued to support processing of employee’s terminal or separation claims.
| Office or Division: | Rewards and Recognition Unit |
| Classification: | Complex |
| Type of Transaction: | G2G - Government to Government |
| Who May Avail: | All Iloilo Provincial Government Personnel |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| Certified photocopy of the following: | |
| 1. Acceptance of Retirement/ Separation by the appointing authority, if applicable. | Requesting Client |
| 2. Latest Service Record | Human Resource Management and Development Office- Administrative Unit |
| 3. Certificate of Leave Without Pay | Human Resource Management and Development Office- Administrative Unit |
| 4. Reviewed, reconciled, and validated leave records with outstanding leave credits balance from the first to last day of Government Service in the agency. | Concerned Office |
| 4.1 . Certificate of Leave Credits balance forwarded to Iloilo Provincial Government, if applicable | Previous Government Agency |
| 4.2 . Computation of proportionate sharing of leave credits balance from other government agency, if applicable (1 original) | Concerned Office |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit the required documents to HRMDO- Admin Unit. | 1.1 Receive the required documents, check for completeness and forward to HRMDO- Records Unit. | None | 20 minutes | Human Resource Management Assistant |
| 1.2 Check the documents, and review and evaluate the leave credits balance. Prepare the document for validation of the Unit Head *Make sure that leave credits balance are already reconciled. | None | 3 days | Human Resource Management Officer I | |
| 1.3. Receive, validate, and forward the certification to the Head of Office for signature | None | 4 hours | Human Resource Management Officer III | |
| 1.4 Receive and sign the certification and forward to HRMDO-Admin Unit for release | None | 2 hours | Head of Office | |
| 2. Receive the requested certificate | 2. Receive/Release the signed certificate | None | 10 minutes | Human Resource Management Assistant |
| TOTAL | None | 3 days 6 hours and 30 minutes |
The Service Record is issued to support the processing of GSIS and PAG-IBIG retirement/ separation or life insurance claims, loan applications and other employee’s compensation and benefits claims.
| Office or Division: | Rewards and Recognition Unit |
| Classification: | Complex |
| Type of Transaction: | G2G – Government to Government, 2C – Government to Client |
| Who May Avail: | Iloilo Provincial Government Plantilla Personnel |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Request form (HRMDO_REC 01) | Human Resource Management and Development Office- Administrative Unit |
| 2. Report on Leave without Pay with updated, reconciled and validated leave credits balances. | Office/Hospital of the requesting client |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Fill out request form and submit required documents to HRMDO – Admin Unit | 1.1 Receive & record the request and forward to HRMDO-Records Unit | None | 10 minutes | Human Resource Management Assistant |
| 1.2 Receive request, check and review report for notations and forward to HRMO II | None | 2 hours | Human Resource Management Officer I | |
| 1.3 Check, conduct further employment verification update and print personnel service record and forward to HMRO III | None | 1 day | Human Resource Management Officer II | |
| 1.4 Validate and forward the document to the Head of Office for signature | None | 4 hours | Human Resource Management Officer III | |
| 1.5. Receive and sign the document and forward to the HRMDO - Admin Unit for release | None | 2 hours | Head of Office | |
| 2. Receive the Service Record | 2.Receive and Release the signed document | None | 10 minutes | Human Resource Management Assistant |
| TOTAL | None | 13 hours 30 minutes |
The HRMDO facilitates the approval of employees’ letter request as requirement to avail the monetization of more than the regular 10 days of Vacation Leave credits or monetization of the regular 10 days using the Sick Leave credits.
| Office or Division: | Rewards and Recognition Unit |
| Classification: | Simple |
| Type of Transaction: | G2G – Government to Government |
| Who May Avail: | All Iloilo Provincial Government Personnel qualified to avail monetization |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Letter request | Concerned Client |
| 2. Duly accomplished application for leave form with up to date, reconciled, and validated SL/VL credits balance | Concerned Client |
| 3. Valid original copy or certified copy of additional document/s supporting the need for monetization (e.g. Medical Certificate, School student statement of account, loan mortgage, etc.) | Concerned Client |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit the request to HRMDO- Admin Unit | 1.1 Receive, document and forward to HRMDO- Records Unit | None | 10 minutes | Human Resource Management Assistant |
| 1.2. Check documents, evaluate and update leave credits record and forward to the Head of Office for initial | None | 2 hours | Human Resource Management Officer I | |
| 1.3 Validate and forward the documents to the Head of Office for initial | None | 10 minutes | Human Resource Management Officer III | |
| 1.4. Receive and affix initial to the letter request and forward to HRMDO- Admin Unit for approval of the Governor | None | 2 hours | Head of Office | |
| 1.5. Upon receipt of the approved letter request from the Office of the Governor, notify the client to return to HRMDO- Admin Unit for release | None | 10 minutes | Human Resource Management Assistant | |
| 2. Return to HRMDO- Admin Unit and receive the approved letter request | 2. Release the approved letter request | None | 10 minutes | Human Resource Management Assistant |
| TOTAL | None | 2 hours 50 minutes |
The processing of payment of cash in advance when employee’s apply for monetization of their vacation leave credits balance without actually going on leave subject to CSC and DBM guidelines.
| Office or Division: | Rewards and Recognition Unit |
| Classification: | Simple |
| Type of Transaction: | G2G – Government to Government |
| Who May Avail: | All Iloilo Provincial Government Personnel qualified to avail monetization |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Duly accomplished application for leave form - CSC Form 6 (1 original) with up to date, reconciled, and validated leave credits balance as of the period preceding submission of the form | Concerned Client |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit the required document to HRMDO- Admin Unit | 1.1 Receive the required document and forward to HRMDO-Records Unit | None | 10 minutes | Human Resource Management Assistant |
| 1.2. Check the document, evaluate the vacation leave credits balance, update leave credit records and forward to HRMO III for validation | None | 1 day | Human Resource Management Officer I | |
| 1.3 Validate leave credits balance and forward to Admin Unit for release | None | 4 hours | Human Resource Management Officer III | |
| 2. Receive the approved request | 2. Release the signed document | None | 10 minutes | Human Resource Management Assistant |
| TOTAL | None | 1 day, 4 hours and 20 minutes |
A letter of Acceptance to Retire/Separate by the appointing authority is issued in response to a written letter from an employee who intends to relinquishes his/her services with Iloilo Provincial Government prior to the effectivity date of his mandatory retirement as per CSC guidelines.
| Office or Division: | Rewards and Recognition Unit |
| Classification: | Simple |
| Type of Transaction: | G2G – Government to Government |
| Who May Avail: | All Iloilo Provincial Government Personnel |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Request Form (Form HRMDO_REC 01) | Human Resource Management and Development Office- Administrative Unit |
| 2. Letter of intent to retire or resign duly indorsed by the Chief of Office. | Concerned Client |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit the required documents to HRMDO- Admin Unit | 1.1 Receive, check documents and forward to HRMDO-Records Unit | None | 10 minutes | Human Resource Management Assistant |
| 1.2. Check the documents, verify, prepare the letter of acceptance and forward to HRMO II for updating of his/her employee employment information. | None | 30 minutes | Human Resource Management Officer I | |
| 1.3. Validate and update employment records and forward to Head of Office for initial | None | 1 hour | Human Resource Management Officer II | |
| 1.4. Receive, affix initial and forward the letter to HRMDO-Admin Unit | None | 2 hours | Head of Office | |
| 1.5. Receive document and forward letter to the Governor for signature | None | 10 minutes | Human Resource Management Assistant | |
| 1.6. Upon receipt of the approved letter from the Office of the Governor, inform client to return to the office for release | None | 10 minutes | Human Resource Management Assistant | |
| 2. Receive the letter of acceptance | 2. Release the approved letter of acceptance | None | 10 minutes | Human Resource Management Assistant |
| TOTAL | None | 4 hours, 10 minutes |
Identification Card is issued to officials and employees as requirement to affirm their employment with the Iloilo Provincial Government.
| Office or Division: | Rewards and Recognition Unit |
| Classification: | Simple |
| Type of Transaction: | G2G – Government to Government |
| Who May Avail: | All Personnel of Iloilo Provincial Government |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| A. For Initial Issuance of ID | |
| 1. Request form (Form HRMDO_Rec. 02) | Human Resource Management and Development Office- Administrative Unit |
| 2. 1 Certified Copy of Proof of Employment : 2.1. Appointment, for plantilla personnel 2.2. Contract, for non-plantilla personnel | Concerned Client |
| B. For replacement of ID | |
| 1. Request form (Form HRMDO_Rec. 02) | Human Resource Management and Development Office- Administrative Unit |
| 2. Affidavit of loss, if old ID is lost or old ID card, if old ID is damaged | Concerned Client |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit the required documents to HRMDOAdmin Unit | 1.Receive, check documents and forward to HRMDO-Records Unit | None | 10 minutes | Human Resource Management Assistant |
| 2. Proceed to HMRDO - Records Unit for data capturing | 2.1 Receive documents , verify employment record and engage client for data capturing and instruct client to wait for further instructions | None | 30 minutes | Human Resource Management Officer I |
| 2.2 Layout , print ID and forward to Admin Unit for release | None | 1 hour | Human Resource Management Officer I | |
| 3. Receive the ID Card | 3. Release the ID Card | None | 10 minutes | Human Resource Management Assistant |
| TOTAL | None | 1 hour, 50 minutes |
The Human Resource Management and Development Office facilitates the fingerprint scanning in the biometric device as requirement in verifying identity and record daily time logs of workers, employees and officials of the Iloilo Provincial Government.
| Office or Division: | Rewards and Recognition Unit |
| Classification: | Simple |
| Type of Transaction: | G2G – Government to Government |
| Who May Avail: | All Personnel of Iloilo Provincial Government |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Proof of Employment (1 certified copy) 1.1. Appointment, for plantilla personnel 1.2. Contract, for non-plantilla personnel | Human Resource Management and Development Office- Administrative Unit |
| 2. Request letter for application for flexible time scheme approved by their respective Head of Office, if applicable (1 original) | Concerned Client |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit the required documents to HRMDOAdmin Unit | 1.Receive, check, verify, document and forward to HRMDO-Records Unit | None | 10 minutes | Human Resource Management Assistant |
| 2. Submit the required documents to HRMDOAdmin Unit | 2. Receive, validate employment record, start fingerprint scanning and capturing and advise client once successful | None | 1 hour | Human Resource Management Officer I |
| TOTAL | None | 1 hour, 10 minutes |
The study leave is a time-off from work not exceeding six (6) months with pay for qualified officials and employees to help them prepare for taking bar or board examinations. This may also be availed for the completion of master’s degree for a period not exceeding four (4) months.
| Office or Division: | Rewards and Recognition Unit |
| Classification: | Highly Technical |
| Type of Transaction: | G2G – Government to Government |
| Who May Avail: | • All Iloilo Provincial Government Personnel
• Coterminus personnel may be allowed, provided that the service obligation will met within the term of the Office of the personnel concerned is not related to the head of agency within the 4th degree of consanguinity or of affinity • With at least two (2) years of continuous service in the Iloilo Provincial Government |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Letter request approved by the Governor | Concerned Client |
| 2. Study leave application form (Form HRMDO_ STL01) | Human Resource Management and Development Office- Administrative Unit |
| 3. Certificate of Employment | Human Resource Management and Development Office- Administrative Unit |
| 4. Latest Service Record | Human Resource Management and Development Office- Administrative Unit |
| 5. Recommendation or certification by the Head of Office that the services of the applicant is dispensable during the duration of leave | Concerned Office |
| 6. Performance evaluation ratings for the last two (2) rating periods preceding the application | Concerned Office |
| 7. Certification from the school that applicant is qualified to take the exam or Certified copy of transcript of records of the course about to review | Concerned School |
| Additional Requirements if application is favorably recommended and approved by PRAISE Committee Members | |
| 1. Service Obligation Contract | Human Resource Management and Development Office – Rewards and Recognition Unit |
| 2. Approved Application for Leave – CSC Form 6 | Concerned Office |
| 3. Approved Agency Clearance | Concerned Office |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit all requirements for initial assessment to HRMDOPRAISE Secretariat/ HRMO I | 1.1 Receive, check and assess required documents | None | 20 minutes | Human Resource Management Officer I |
| 1.2 Notify / update applicant if he/she passed the initial assessment | None | 1 hour | Human Resource Management Officer I | |
| 1.3 Facilitate final schedule of deliberation, prepare communication letter and forward to PRAISE Chair for signature | None | 2 hours | Human Resource Management Officer I | |
| 1.4 Facilitate dissemination of the letter to PRAISE members and applicant | None | 2 hours | Human Resource Management Officer I | |
| 2. Receive letter and attend schedule of PRAISE members deliberation | 2.1 PRAISE Committee Members convene and deliberate the eligibility of the applicant | None | 1 day | PRAISE Committee Members |
| 2.1. If application is favorably recommended by PRAISE members, prepare endorsement and forward to the Governor for approval. If PRAISE members are not in favor, prepare notification for PRAISE Committee members’ signature and send to the applicant. | None | 2 hours | Human Resource Management Officer I | |
| 2.2. Receive and approve PRAISE members’ recommendation letter on the study leave application and forward to HRMDO for release | None | 3 days | Governor | |
| 3. Receive notification from the PRAISE Committee and return to HRMDO | 3. Upon receipt of the approved endorsement from the Office of the Governor, prepare and print Service Obligation Contract and forward to the applicant for filling up the required information and advice to submit additional requirements | None | 2 hours | Human Resource Management Officer III |
| 4. Return the accomplished Service Obligation Contract and additional requirements to the HRMDO | 4.1 Receive, check Service Obligation Contract and validate additional requirements as to completeness and forward to the Governor for signature | None | 2 hours | Human Resource Management Officer I |
| 4.2. Receive and sign Service Obligation Contract and forward to PRAISE Secretariat - HRMDO | None | 2 days | Governor | |
| 4.3. Notify applicant upon receipt of signed Service Obligation Contract from the Office of the Governor | None | 20 minutes | Human Resource Management Officer I | |
| 5. Return to HRMDO and receive the Service Obligation Contract signed by the Governor | 5. Release the Service Obligation Contract signed by the Governor for notarization | None | 10 minutes | Human Resource Management Officer I |
| 6. Return to HRMDO and submit the notarized Service Obligation Contract | 6. Receive and check the notarized Service Obligation Contract | None | 10 minutes | Human Resource Management Officer I |
| 7. Receive a copy of complete set of all required and complied documents | 7. Furnish the client of the complete set of all required and complied documents | None | 20 minutes | Human Resource Management Officer I |
| TOTAL | None | 7 days, 4 hours, 20 minutes |
The Human Resource Management and Development Office validates/certifies the payroll/ voucher on personnel eligibility to incentive/benefit claims such as Clothing Allowance, MidYear Bonus, Year End Bonus and Cash Gifts, Performance Enhancement Incentive and other performance or service-based bonuses as per existing CSC-DBM Guidelines.
| Office or Division: | Rewards and Recognition Unit |
| Classification: | Simple |
| Type of Transaction: | G2G – Government to Government |
| Who May Avail: | All Iloilo Provincial Government Plantilla Personnel |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| A. For Payroll/Voucher on Mid-Year Bonus, Performance Enhancement Incentive and other Performance Based Bonuses | |
| 1. Payroll or Voucher, duly accomplished/signed with first day of government service of claimant | Office Concerned |
| 2. PMT Validated Performance Rating Report for the period applicable immediately preceding the grant | Office Concerned |
| B. For Payroll/Voucher on Year-End Bonus &Cash Gift, Clothing Allowance, Loyalty Pay and other servicebased bonuses | |
| 1. Payroll or Voucher, duly accomplished/signed with first day of government service of claimant *Make sure that performance rating/s is at least SATISFACTORY for the period covered of the claim | Office Concerned |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit the required documents to HRMDO - Admin Unit | 1. Receive the required documents, check for completeness and forward to HRMO II, HRMDO –Rewards and Recognition Unit | None | 10 minutes | Human Resource Management Assistant |
| 1.1. Receive, check, validate and forward the document for signature of HRMO III | None | 30 minutes | Human Resource Management Officer II | |
| 1.2. Receive and sign the voucher/payroll and forward to HRMDO -Admin Unit for release | None | 20 minutes | Human Resource Management Officer III | |
| 2. Receive the documents | 2. Release the payroll/ voucher | None | 10 minutes | Human Resource Management Assistant |
| TOTAL | None | 1 hour, 10 minutes |
The Human Resource Management and Development Office validates/certifies the reports for processing of personnel eligibility to incentives and benefits such as Loyalty Pay, Salary Increase due to Length of Service, Salary Adjustment for Public Health Worker or Social Worker and Salary Adjustment due to the implementation of Salary Standardization Law as per existing CSC-DBM Guidelines.
| Office or Division: | Rewards and Recognition Unit |
| Classification: | Simple |
| Type of Transaction: | G2G – Government to Government |
| Who May Avail: | All Iloilo Provincial Government Plantilla Personnel |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| A. For Validation of Report on Loyalty Pay 1. LOYALTY Report | Office Concerned |
| B. For Report on Notice of Salary Increase due to Length of Service 1. Notice of Salary Increase due to Length of Service Report | Office Concerned |
| C. For Report on Notice of Salary Adjustment for Magana Carta for Public Health Worker or Social Worker 1. Notice of Salary Adjustment Report for Public Health Worker or Social Worker | Office Concerned |
| D. For Report on Notice of Salary Adjustment due to the implementation of Salary Standardization Law 1. Notice of Salary Adjustment Report | Office Concerned |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit the required documents to HRMDO - Admin Unit | 1.1 Receive the required documents, check for completeness and forward to HRMO II, HRMDO –Rewards and Recognition Unit | None | 10 minutes | Human Resource Management Assistant |
| 1.2. Receive, check, review eligibility of the claimant and forward the document to HRMO III for validation | None | 30 minutes | Human Resource Management Officer II | |
| 1.3. Receive, validate and forward the document to HR Head for initial | None | 20 minutes | Human Resource Management Officer III | |
| 1.4 Receive, affix initial and forward the document to HRMDOAdmin Unit for LCE Signature | None | 4 hours | Head of Office | |
| 1.5. Receive and forward to Office of the Governor for Signature | None | 10 minutes | Human Resource Management Assistant | |
| 1.6. Receive, sign the document and forward to HRMDO –Admin Unit for release | None | 2 days | Governor | |
| 2. Receive the documents | 2. Receive the document from the office of the Governor and release the document | None | 10 minutes | Human Resource Management Assistant |
| TOTAL | None | 2 days, 5 hours, 20 minutes |
Iloilo Provincial Government is the partner of Government Service Insurance System (GSIS) in updating information employee members. Membership updating is essential to be done every time there is a personnel action resulting to change in salary
| Office or Division: | Rewards and Recognition Unit |
| Classification: | Simple |
| Type of Transaction: | G2G – Government to Government |
| Who May Avail: | All Government Employee |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Service Record (1 certified copy, 1 scanned copy in PDF format) | Human Resource Management and Development Office – Records Unit |
| 2. Appointment (1 certified copy, 1 scanned copy in PDF format) | Concerned Client |
| 3. GSIS AR Form (1 certified copy, 1 scanned copy
in PDF format)
3.1. Form A – List of New/Re-Employed/ Reinstated Members 3.2. Form B – List of Transferees 3.3. Form C – List of Employees with Salary Adjustment 3.4. Form D – List of Employees with LWOP and for Termination 3.5. Form E – List of Employees with Changes/ Corrections in their Personal Data |
Concerned Client |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit the required documents (hard and soft copies) for initial assessment and verification to Agency Authorized Officer (AAO), HRMDO | 1. Receive the required documents and check for completeness | None | 10 minutes | Agency Authorized Officer (AAO) |
| 1.1. Upload and send the required documents to GSIS website for updating | None | 10 minutes | Agency Authorized Officer (AAO) | |
| 1.2. Upon receipt of GSIS online approval, notify client for the status of updating and release of GSIS ARA Form | None | 20 minutes | Agency Authorized Officer (AAO) | |
| 2. Return to Agency Authorized Officer (AAO), HRMDO | 2. Print the updated and validated copy GSIS ARA Form and furnish client with hard and soft copy | None | 10 minutes | Agency Authorized Officer (AAO) |
| TOTAL | None | 30 minutes |
The Iloilo Provincial Government has designated its Agency Authorized Officer (AAO) and Alternate Agency Authorized Officer (AAO) who recommends online approval of loan applications made by employees either in kiosks, online or over the counter.
| Office or Division: | Rewards and Recognition Unit |
| Classification: | Simple |
| Type of Transaction: | G2G – Government to Government |
| Who May Avail: | All Government Employee |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| • Agency Authorized Officer (AAO) representative
of Human Resource Management and Development
Office – Administrative Unit
• Agency Authorized Officer (AAO) representative of Office of the Provincial Administrator |
|
| 2. Latest Payslip (1 certified copy) | Concerned Client |
| 3. Valid ID (1 photocopy, back to back) | Concerned Client |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit the required documents for initial assessment and verification to Agency Authorized Officer (AAO) | 1.1. Receive the required documents for completeness | None | 5 minutes | Agency Authorized Officer (AAO) |
| 1.2 Assess and validate personnel information in the GSIS Website | None | 5 minutes | Agency Authorized Officer (AAO) | |
| 2. Review updated/ new deductions for the loan applied | 2. Compute and reflect deductions in the commitment form | None | 5 minutes | Agency Authorized Officer (AAO) |
| 3. Wait and check UMID card for GSIS downloaded amount of loan applied | 3. If qualified, advise employee applicant that the application is confirmed and to wait for GSIS approval with loan proceeds deposited in UMID card | None | 2 minutes | Agency Authorized Officer (AAO) |
| TOTAL | None | 22 minutes |