The Provincial Planning and Development Office ( PPDO ) provides copies plans such as :
• Provincial Development Physical Framework Plan ( PDPFP )
• Strategic Plan
• Annual Investment Program ( AIP )
• Provincial Development Investment Plan ( PDIP ) and
• Provincial Commodity Investment Plan ( PCIP )
to clients such as NGAs, LGUs, Academe, Civil Society Organization ( CSO ) and private citizen upon request
| Office or Division: | Planning Division |
| Classification: | Simple |
| Type of Transaction: | G2G – Government to Government, G2C – Government to Citizen |
| Who May Avail: | Government agencies ( NGAs and LGUs ), academe, Civic Society Organizations ( CSO ) and private sectors |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Request form – 1 Original copy or Letter of request/ PPDO request form for Specific Plan to access | Planning Officer II of the Planning & Management Division or Agency requesting for access |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit letter of request to PPDO through Administrative Division | 1.1.Accepts letter of request / form and forwards to PGDH for action | None | 15 minutes | Administrative Aide IV |
| 1.2 Approves request and forwards to Planning Division | None | 1 day | PGDH - PPDO | |
| 1.3 Reviews request and takes appropriate action | None | 1 day | Planning Officer IV | |
| 2. Accepts documents | 2.1 Release copy of requested documents | None | 30 minutes | |
| TOTAL | None | 2 days 45 minutes |
The Planning & Management Division of the Provincial Planning & Development Office ( PPDO ) provides technical assistance in development planning activities such as PDIP / AIP preparation, sectoral planning & other related planning activities to LGUs, NGAs, Iloilo Provincial Government Offices / Department as requested.
• Development Planning Activities
| Office or Division: | Planning Division |
| Classification: | Simple |
| Type of Transaction: | G2G – Government to Government, G2C – Government to Citizen |
| Who May Avail: | Government agencies ( NGAs and LGUs ), academe and private sectors |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Letter of request on Technical Assistance on Development Planning Activities | Concerned Agency / Office |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit letter of request to PPDO through Administrative Division | 1.1.Accepts letter of request and forwards to PGDH for action | None | 15 minutes | Admin. Aide IV |
| 1.2 Approves request and forwards to Planning Division | None | 1 day | PGDH - PPDO | |
| 1.3 Takes appropriate action | None | 7 hours 45 minutes | Planning Officer IV | |
| 2. Receives and confirms schedule of activity | 2.1 Schedules activity and informs the concerned LGU | None | 1 day | Planning Officer II |
| TOTAL | None | 3 days |
The municipalities submit their Comprehensive Development Plan (CDP) to the Provincial Planning & Development Office (PPDO) for assessment. The Provincial Planning and Development Coordinator (PPDC) is the Chair of the CDP - TAC created by virtue of Executive Order # 113, Series of 2019 dated April 8, 2019 by the Governor in adherence to DILG Memo Cir. No. 2018-172, dated October 8, 2018.
| Office or Division: | Planning Division |
| Classification: | Simple |
| Type of Transaction: | G2G – Government to Government |
| Who May Avail: | City/ Municipal LGU |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Transmittal Letter from LGU | Concerned LGUs |
| 2. 3 hard copies of Approved CDP of C/M LGU | |
| 3. 1 digital copy of the Approved CDP |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit documents to Admin Division-PPDO | 1.1. Accepts documents, record and forwards to PGDH for action | None | 15 minutes | Admin. Aide IV |
| 1.2 Forward documents to Planning and Management Division as CDP TAC Secretariat | None | 4 hours | PGDH - PPDO | |
| 1.3 Coordinate with CDP TAC members and send Official Communication | None | 2 days | Planning Officer II | |
| 2. LGU Concerned Receive Notification Letter | 2. Schedule CDP Assessment and notify LGU of the schedule | None | 3 hours, 45 minutes | Planning Officer IV |
| TOTAL | None | 3 days |
Sec, 316, RA 7160, The Head of the Local Finance Committee shall: Paragraphs, ( f ) assist the Sangguniang Panlalawigan in the review & evaluation of budget of component cities and municipalities , ( g ) Assist the sangguniang concerned in the analysis and review of annual regular and supplemental budgets of the respective LGUs to determine compliance with statutory and administrative requirements
| Office or Division: | Planning Division |
| Classification: | Technical |
| Type of Transaction: | G2G – Government to Government |
| Who May Avail: | City/ Municipal LGU |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Indorsement letter from the Sangguniang Panlalawigan Committee von Appropriations | 1. Sangguniang Panlalawigan Secretariat |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit indorsement letter and documents | 1.1. Accepts indorsement and forwards to PGADH | None | 15 minutes | Admin. Aide IV |
| 1.2 Accepts indorsement and forwards to Planning Division | None | 7 hours, 45 minutes | PGADH | |
| 1.3 Receives indorsement and undertakes preliminary review of MLGU AIP and submits comments & recommendations | None | 15 days | Planning Officer II | |
| 1.4 Reviews & verifies the comments & recommendations | None | 2 days | PGADH | |
| 1.5 Submits comments & recommendation along with the other attachments for final review | None | |||
| 1.6 Reviews and verifies the recommendation & comment rendered in the preliminary review | None | 2 days | ||
| 1.7 Indorses the AO with reviewed AIP to Provincial Budget Office for the review of the Annual Budget of MLGU | None | |||
| TOTAL | None | 20 days |
Executive Order No. 72, Section 2 (10) issued by then Pres. Fidel V. Ramos provides that “… there shall be established in every province a Provincial Land Use Committee (PLUC) to assist the sanggunian panlalawigan in reviewing the comprehensive land use plan of component cities and municipalities”; which is being chair by the Head of PPDO and the Planning & Management Division of the PPDO acts the Technical Working Group members and secretariat of the Provincial Land Use Committee which facilitates and provide administrative support in the conduct of the review of Comprehensive Land Use Plan of component city and municipalities of the province.
| Office or Division: | Planning Division |
| Classification: | Complex |
| Type of Transaction: | G2G – Government to Government |
| Who May Avail: | City/Municipal Local Government Units |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
1. Transmittal Letter of the Mayor addressed to Provincial Land Use Committee Chair, submitting the one (1) set of presentation maps and at least three (3) copies of the final draft of the CLUP and Zoning Ordinance together with the following documents: • Executive Summary of the CLUP • Sangguniang Bayan (SB)/Sangguniang Panlungsod (SP) Secretary’s Certificate of Public Hearing conducted • Minutes of the Public Hearing • List of Invitees and sector represented • Copy of the issued invitation letter/Notice of Public hearing, and • Copy of the public hearing’s attendance sheet |
1. Concerned LGU |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. LGU Submit required documents to PPDO through Administrative Division | 1.1 Receive, record and forward the documents to the Head of Office for action | None | 15 minutes | Admin. Aide IV |
1.2 Check and forward the documents to Planning and Management Division for initial assessment. Assess completeness of the documents, conducts initial review • If incomplete, prepare summary of initial findings and notification letter for concerned LGU, and forward to PLUC Secretariat Chair (PGADH/Planning Officer IV) for review • If documents are complete, coordinate with the concerned LGU and prepares notification letter for the proposed review schedule and process and forward to PLUC Secretariat Chair (PGADH/Planning Officer IV) for review |
None | 1 day | Planning Officer II | |
| 1.3 PLUC Secretariat Chair review and initially signs the findings (if incomplete) or Letter of Acknowledgement and Schedule of Review (if complete) and forwards to PLUC Chair for signature. | None | 5 days | Planning Officer II | |
| 1.4 PLUC Chair receive and sign summary of findings and notification Letter / Letter of Acknowledgement and Schedule of Review and forward to Admin Division for dissemination | None | 1 day | PGADH / Planning Office IV, PPDO (by Virtue of Executive Order 020, S.2013, creating PLUC) | |
| PLUC Chair receive and sign summary of findings and notification Letter / Letter of Acknowledgement and Schedule of Review and forward to Admin Division for dissemination | None | 30 minutes | PGDH - PPDO | |
| 2. Concerned LGU receives assessment result / notification letter or Letter of Acknowledgement and Schedule of Review | 2. Admin Division receive the documents, records and forward to the requesting LGU through email, fax or other form of communication | None | 1 hour | Admin Aide VI / PLUC Secretariat, PPDO |
| TOTAL | None | 7 days 1 hour, 45 minutes |
The Project Development Division of the PPDO provides technical assistance as per request on Project Proposal and Feasibility Studies preparation and project development undertakings
| Office or Division: | Project Development Division |
| Classification: | Simple |
| Type of Transaction: | G2G – Government to Government, G2C – Government to Citizen |
| Who May Avail: | Government agencies ( NGAs and LGUs ), academe and private sectors |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
1. Request letter or Request form – 1 Original copy or Letter of request on Technical Assistance on Project Proposal and Feasibility Studies preparation and project development undertakings |
Project Development Officer II of the Project Development Division or Office of the Requesting Agency |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1.Submit letter of request to PPDO Administrative Division | 1.1 Accepts letter of request / inform and forwards to PGDH for action | None | 15 minutes | Admin. Aide IV |
| 1.2 Approves request and forwards to Project Development Division | None | 1 day | PGDH - PPDO | |
| 1.3 Takes appropriate action | None | 30 minutes | Project Development Officer IV | |
| 2. Receives and confirms schedule of activity | 2. Schedules activity and informs the concerned LGU or client | None | 1 day | Project Development Officer II |
| TOTAL | None | 2 days 45 minutes |
The Research and Statistics Section provides LGUs and other Provincial offices means on data acquisition and sharing, and Capacitation on Geo Spatial and Statistical Related Technology. Its aim is to develop a core of LGU and Provincial base personnel proficient on Geospatial and Statistical tools and procedures and improvement of data availability of all levels of Government.
| Office or Division: | Research and Statistics Section |
| Classification: | Simple |
| Type of Transaction: | G2G – Government to Government, G2C – Government to Citizen |
| Who May Avail: | Government agencies (NGAs and LGUs), Academe and Private Sectors |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
1. Request form – 1 Original copy or Letter of request on Technical Assistance on Research and Statistics Activities |
Research and Statistics Section or Agency requesting for access |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit letter of request to PPDO through Administrative Division | 1.1. Accepts letter of request / inform and forwards to PGDH for action | None | 15 minutes | Admin Assistant |
| 1.2 Approves request and forwards to the research and Statistics section | None | 1 day | PGDH - PPDO | |
| 1.3 Takes appropriate action | None | 30 minutes | Stat III | |
| 2. Receives and confirms schedule of activity | 2.1 Schedules activity and informs the concerned LGU | None | 1 day | |
| TOTAL | None | 2 days 45 minutes |
Extension of Technical Assistance on Project Monitoring and Evaluation upon request of Barangay/ Municipality (LGUs).
| Office or Division: | Monitoring and Evaluation Section |
| Classification: | Simple |
| Type of Transaction: | G2G - Government to Government |
| Who May Avail: | Municipality/Barangay (LGUs) |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
1. Letter request of Barangay/Municipality (LGUs) for Technical Assistance on Project Monitoring and Evaluation |
Requesting Party |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit letter of request to PPDO through Administrative Division | 1.1. Accepts letter of request/ inform and forwards to PGDH for action | None | 15 minutes | Admin. Aide IV |
| 1.2.Approves request and forwards to Monitoring and Evaluation Section | None | 1 day | PGDH - PPDO | |
| 1.3. Takes appropriate action | None | 30 minutes | M&E Staff | |
| 2. Receives and confirms schedule of activity | 2. Schedules activity and informs the concerned LGUs | None | 1 day | |
| TOTAL | None | 2 days 45 minutes |
Receives FUR/ Provision of Technical Advice on Fund Liquidation of Barangay/Municipality/School.
| Office or Division: | Monitoring and Evaluation Section |
| Classification: | Simple |
| Type of Transaction: | G2G - Government to Government |
| Who May Avail: | Barangay/Municipality/School |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
Liquidation of Fund Transferred copy of receipt from Provincial Accounting Office. |
Requesting Party |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submits Liquidation of Fund Transferred received by Provincial Accounting Office | 1. Accepts Liquidation of Fund Transferred | None | 15 minutes | Officer of the Day Designate |
| 2. Client receives receipt copy and technical advice | 2. Release receipt copy and provide technical advice on fund liquidation | None | 15 minutes | |
| TOTAL | None | 30 minutes |
The Gender and Development Unit together with members of technical working group (TWG) provide technical assistance on GST, GA-GPB for the Municipal Local Government Units (MLGUs) in the Province of Iloilo and other National Government Agencies (NGA) in the Province
| Office or Division: | Provincial Planning and Development Office-GAD Unit |
| Classification: | Simple |
| Type of Transaction: | G2G - Government to Government |
| Who May Avail: | Municipal Local Government Units (MLGUs) and National Government Agencies (NGAs) |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
1. Transmittal Letter duly signed by the Local Chief Executive or Head of NGA |
MLGU/NGA |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submits letter of request to PPDO through Administrative Division | 1.1. Accepts letter of request/inform and forwards to PGDH for action | None | 15 minutes | Admin Aide IV/ Receiving ClerkDesignate PPDO |
| 1.2 Approves request and forwards to GAD Unit | None | 1 day | PGDH-PPDO | |
| 1.3 Takes appropriate action | None | 30 minutes | DMO-II PPDO | |
| 2. Receives and confirms schedule of activity | 2.1 Schedules activity and informs the concerned LGU | None | 1 day | |
| TOTAL | None | 2 days 45 minutes |
The Gender and Development Unit under the Provincial Planning and Development Office reviews the GAD Plan and Budget and GAD Accomplishment Report of the Municipal LGUs in the Province of Iloilo in compliance of the PCW-DILG-NEDA-DBM JMC 2013-1 and JMC 2016-01
| Office or Division: | Provincial Planning and Development Office-GAD Unit |
| Classification: | Technical |
| Type of Transaction: | G2G - Government to Government |
| Who May Avail: | Municipal Local Government Units (MLGUs) |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Transmittal Letter duly signed by the Local Chief Executive | Municipal Local Government Units |
| 2. Copy of GAD Plan and Budget or GAD AR |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit transmittal letter and copy of GAD Plan and Budget or GAD Accomplishment Report | 1.1 Accepts Letter and copy of GAD Plan and Budget or GAD Accomplishment Report of MLGU and forward to Admin Division | None | 15 minutes | Admin Aide IV/ Receiving Clerk-Designate |
| 1.2 Accepts letter and copy of GAD Plan/GAD AR and forward to GAD Unit | None | 1 day | PGDH | |
| 1.3 Receives letter and copy of GAD Plan/GAD AR and undertake review and submit comments and recommendations | None | 12 days | DMO-II PPDO | |
| 1.4 Reviews and verifies comments and recommendations or endorsement to DILG and forward signed comments/endorsement to Admin Division | None | 1 day | PGDH | |
| 1.5 Receives comments/ recommendations or endorsement and forward to GAD Unit | None | 15 minutes | Admin Aide IV | |
| 2. Receives document from GAD Unit | 2. Releases the document | None | 10 minutes | DMO-II PPDO |
| TOTAL | None | 14 Days 40 minutes |