• Resolutions
• Ordinances
• Minutes
• Journals
• Transcript Of Committee Hearings And
• Supporting Documents

Request for issuance of the certified copies of above stated documents to be used as reference and/or as supporting papers to a specific transaction.

Office or Division:	Administrative / Records, Sangguniang Panlalawigan
Classification:	Simple
Type of Transaction:	G2G – Government to Government, G2C-Government to Citizen, G2B – Government to Business
Who May Avail:	All

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Letter request addressed to and approved by the SP Secretary which states the document/s being requested	Requesting Party

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit letter request to Administrative Assistant I at the receiving area of the Office	1.1 Receives and records request	None	5 minutes	Administrative Assistant I
	1.2 Forwards the request to the Administrative Assistant III at the Records Section 1.3 Checks what document is requested and verify if document is available or not	None	10 minutes	Administrative Assistant III
2. Proceed to Bayad Center of the Treasurer’s Office for payment	2. Issues an order or payment and instruct the client to pay at the Bayad Center of the Provincial Treasurer’s Office	P100 / page	5 minutes	Administrative Assistant II
3.Present the Official Receipt to the Administrative Assistant II	3.1 Receives and records the Official Receipt and print the document requested	None	10 minutes	Administrative Assistant III
	3.2 Certifies/signs the document as machine or true copy	None	10 minutes	Administrative Officer V
4.Receives the document from Administrative Assistant III	4. Releases the document to the requesting party	None	5 minutes	Administrative Assistant III
TOTAL		None	45 minutes

Community Direct Action Projects are infrastructure projects sourced from the 20% IRA Development Funds and Donations are funds are for socio cultural activities, sport development activities and procurement of various needs of the local government units, schools, and other government entity

Office or Division:	Sangguniang Panlalawigan
Classification:	Complex
Type of Transaction:	G2C – Government to Citizen, G2G – Government to Government
Who May Avail:	Barangays of the Province of Iloilo

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
FOR CDAP :
1. Barangay Resolution – 1 original copy	Punong Barangay/Barangay Secretary
2. Project Work Plan – 1 original copy	Municipal Engineering Office
3. Sketch Plan – 1 original copy	Municipal Engineering Office
4. Deed of Sale/Donation/Usufract – 1 original copy	Municipal Assessor’s Office
5. Certification of Municipal Assessor certifying the situation of the project - 1certified machine copy (in lieu of Deed of sale/usufruct)	Municipal Assessor’s Office
6. Omnibus Authority Resolution – 1 original	Punong Barangay/Barangay Secretary
7. Pictures of existing structure to be improved/ rehabilitated/completed – original	Punong Barangay/Barangay Secretary
FOR DONATIONS:
1. Solicitation Letter addressed to the Governor – 1 original copy	Punong Barangay/Barangay Secretary
2. Project Activity Design – 1 original copy	Punong Barangay/Barangay Secretary
3. Memorandum of Agreement - 1 original copy and 1 certified machine copy	Punong Barangay
4. Omnibus Authority Resolution – 1 original copy	Punong Barangay / Barangay Secretary

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1.Submit all requirements to Administrative Staff of respective Office of the Sangguniang Panlalawigan Member	1.1 Receives, records and reviews the requirements	None	5 minutes	Local Legislative Staff Officer I
	1.2 Prepare the disbursement voucher and forward the same to the Office of the Provincial Administrator for signature in the Obligation Request	None	1 hour	Local Legislative Staff Officer I
	1.3 Process the disbursement voucher with the Budget, Accounting, Treasurer’s and Governor’s Office	None	5 days	Local Legislative Staff Officer I
	1.4 Contact the recipient when the check is available	None	2 minutes	Local Legislative Staff Officer I
2. Receives the check from the Treasurer’s Office	2. Facilitates the releasing of the check to the recipient	None	1 hour	Local Legislative Staff Officer I
TOTAL		None	5 days 2 hours 7 minutes