Issuance of Accountable Forms to requesting Local and National Government Agencies.
| Office or Division: | Administrative Division |
| Classification: | Simple |
| Type of Transaction: | G2C - Government to Government |
| Who May Avail: | LGU/Other Local and National Government Agencies |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Voucher (3 original copies) | Requesting Agnecy |
| 2. Payment (Cash or Check) | |
| 3. Requisition Issuance Slip (RIS) - (2 original copies | |
| 4. Updated Bond (1 certified true copy) | |
| 5. Authorization Letter if the authorized person is not present (1 original copy) | |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Presents complete requirements | 1.1 Checks if the requirements are complied 1.2 Stamps RIS for signatory of Administrative Officer in Charge | See Table of Accountable Form Rates next page | 10 Minutes | Administrative Aide IV |
| 1.3 Checks and signs RIS | None | 3 Minutes | Administrative Officer in Charge |
|
| 2. Proceed to Bayad Center for payment | 2.1 Receives payment and vissues official receipt | None | 10 Minutes | Bayad Center Collectors |
| 2.2 Prepares accountable forms | None | 10 Minutes | ||
| 2.3 Logs in the record book the accountable forms being requested | None | |||
| 3. Presents Official Receipt as proof of payment | 3.1 Prepares invoice | None | 5 Minutes
|
Administrative Aide IV |
| 3.2 Checks and sign Invoice Receipt | None | 2 Minutes | Administrative Aide IV | |
| 4. Signs Invoice, RIS and record book for releasing of accountable forms | 4. Secures 2 copies of invoice (1 copy for PTO and 1 copy for the Client) | None | 5 Minutes | Administrative Aide IV |
| 5. Receives accountable forms | 5. Releases accountable forms | None | 5 Minutes | Administrative Aide IV |
| TOTAL | See Table | 40 Minutes | ||
| Accountable Forms | Rate | |||
| AF 51 | Php 165.00 | |||
| AF 52 | Php 270.00 | |||
| AF 53 | Php 165.00 | |||
| AF 54 | Php 180.00 | |||
| AF 56 | Php 240.00 | |||
| AF 57 | Php 146.00 | |||
| AF 58 | Php 135.00 | |||
| CTC | Php 105.00 | |||
| CTC CORP. | Php 150.00 | |||
| CT 5.00 | Php 120.00 | |||
| CT 1.00 | Php 112.00 | |||
| CT 10.00 | Php 120.00 | |||
| With additional 5% service fee. (prices of accountable forms are subject for changes) | Without service fee: Provincial Sticker- P100.00 | |||
Processing of required documents for appointments/designations of Municipal Treasurers & Assistants
| Office or Division: | Administrative Division |
| Classification: | Simple |
| Type of Transaction: | G2C - Government to Government |
| Who May Avail: | Municipal Treasurers & Assistant Treasurers |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| A. For Appointment of Local Treasurers & Assistant Local Treasurers: | |
1. Personal Data Sheet (PDS)-CSC Form No. 212 with the following: • Service Record - 3 originals • Work Experience – 3 originals • Previous Office Order of Designation as Treasurer/Asst. Treasurer, if any – 1 Certified Copy each • Sworn Certificate of Employment (for private work experience) – 1 photocopy • Latest Approved Appointment (if applicable) – 1 certified copy • Certificate of Residency – 1 original |
Client |
2. Certificate/s of Eligibility – 1 Authenticated copy for each: • Civil Service Commission for CSP and/or BCLTE • Professional Regulation Commission • Bar |
Civil Service Commission/PRC |
| 3. Relevant Training Certificates – 1 Certified copy each | Client |
| 4. Performance Evaluation for the last two (2) rating periods – 1 certified copy each | Client |
5. Recommendation Letter of Local Chief Executive, with the following: 1 original • Sworn Statement of Non-Prohibited Relationship – 1 original • Certificate of Availability of Funds – 1 original • Approved Plantilla Schedule of the Current Year – 1 certified copy • Publication of Vacancy (not beyond 3 months old) and posting with qualifications standards – 1 original • Certificate of SPMS Compliance – 1 certified copy • If applicable, provide justification/certification for: a) Quantum Leap in Salary Grade; b) Dearth of Applicants form other LGUs; c) Non-inclusion of next-in-rank employees (1 Original for each applicable case or included in the recommendation letter) • Government Issued ID with Photo and Signature of LCE – 1 certified copy Note: Additional requirement for Asst. Local Treasurer: Certificate of Compliance with Sec. 325 of RA No. 7160 (signed by hand by the LCE and local accountant stating that the filling up of the position complies with Sec. 325a of the LGC |
LCE of LGU Concerned/Client |
| B. Requirements for Original Designations (Two (2) copies each): | |
| 1. Original Recommendation Letter of the Provincial Treasurer in the case of designating a Municipal Treasurer or Asst. Municipal Treasurer | Provincial Treasurer’s Office |
| 2. Original Recommendation Letter of the Provincial Treasurer or City Treasurer in the case of Asst. Provincial Treasurer or Asst. City Treasurer | |
| 3. Original letter of Recommendation of the Local Chief Executive (LCE) | LCE of LGU’s Concerned |
| 4. Notarized Certification of the Local Chief Executive (LCE) that he/she os not related with the designee within the 4th degree of affinity or consanguinity | LCE of LGU’s Concerned |
| 5. Updated Personal Date Sheet (PDS) with updated Service Records | Client |
| 6. Certified True/Copy of the latest Appointment of the designee | HRMDO of LGUs Concerned Individual |
| 7. Certified True Copy of Civil Service Commission (CSC) Eligibility | Civil Service Commission |
| 8. Certified True Copy of Academic Transcript of Records (Authenticated by the School/Registrar) | School/Registrar of Concerned Individual |
| 9. Certified True Copy of Detail Order (If designee comes from the other office/LGU) | LGU of Concerned Individual |
| 10. Certified True Copy of Plantilla of the Concerned Treasury Office with indicated salary grade and CSC Eligibility of the Incumbent | LGU of Concerned Individual |
| 11. Certified True Copy of Plantilla of the Originating Office/LGU (if designee comes from other office/LGU) | LGU of Concerned Individual |
| 12. Certificate of No Pending Administrative Case from the CSC | |
| 13. In case the designee is not next in rank, a justification from the LCE indicating the reason for not recommending the next in rank | HRMDO of LGUs Concerned Individual |
| 14. If applicable, copy of travel authority issued by the Regional Office and/or approved leave of absence, or | LCE of LGU’s Concerned |
| C. Requirements for Extension of Designation (Two (2) copies each): | |
| 1. Personal Data Sheet | Client |
| 2. Service Record | |
| 3. Regional Special Personnel Order (RSPO) – latest copy | |
| 4. Photocopy of cashbooks for all funds (last month) | |
| 5. Report of Cash & Deposits (last month) | |
| 6. Original letter of Recommendation of the Local Chief Executive (LCE) | |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Presents needed documents for appointments/ designations of Municipal Treasurers & their assistants | 1.1 Receive and check documents for appointments/ designations of Municipal Treasurers & their assistants | None | 30 Minutes | Administrative Officer |
| 1.2 Prepare endorsement letter to BLGF Region VI | None | 5 Minutes | Administrative Officer |
|
| 1.3 Check and sign endorsement letter | None | 5 Minutes | Bayad Center Collectors | |
| 1.4 Submit to BLGF | None | 30 Minutes | Liaison Officer | |
| TOTAL | None | 1 Hour 10 Minutes |
||
Preparation of written responses on complaints, queries and other concerns requested by private institutions, local or national government agencies.
| Office or Division: | Provincial Treasurer’s Office |
| Classification: | Complex |
| Type of Transaction: | G2C - Government to Government |
| Who May Avail: | Any Filipino Citizen |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Duly received/referred complaints, queries and other concerns - 2 copies | Client |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submits letter of complaint/query/request and other concerns to the Administrative Division | 1.1 Receives letter of complaint/query/ request/ concerns | None | 5 Minutes | Receiving Clerk Designate |
| 1.2 Refers letter to division concerned | None | |||
| 1.2 Division Chief /Asst. Provincial Treasurer prepares response to written complaint/query | None | 7 Days | Division Chief or Asst. Provincial Treasurer | |
| 1.3 Provincial Treasurer signs response letter | None | 30 Minutes | Provincial Treasurers | |
| 2. Receives response through e-mail | 1.4 Division Chief sends/ mails response to client/ sender | None | 30 Minutes | Division Chief |
| TOTAL | None | 7 Days 1 Hour 5 Minutes |
||
Payments of claims thru Cash (Over-the-Counter)
| Office or Division: | Cash Disbursing Division |
| Classification: | Simple |
| Type of Transaction: | G2G - Government to Government, G2C - Government to Citizen |
| Who May Avail: | Active & Inactive Employees of Iloilo Provincial Government, Citizen |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Valid ID | Client |
| 2. Special Power of Attorney of authorized person | |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| Proceeds to Window 4 and present ID | 1. Retrieves and check voucher for releasing | None | 2 Minutes | Administrative Aide |
| Receives voucher and sign in logbook | 2. Release voucher | None | 1 Minute | Administrative Aide |
| Proceeds to Window 1 or 2 and present signed voucher for encashment | 3. Validates ID and signature in the voucher | None | 1 Minute | Administrative officer |
| Receives cash | 4. Count and disburse cash | None | 2 Minutes | Administrative Officer |
| TOTAL | None | 6 Minutes | ||
Payments of claims thru Check
| Office or Division: | Cash Disbursing Division |
| Classification: | Simple |
| Type of Transaction: | G2G - Government to Government, G2C - Government to Citizen |
| Who May Avail: | Iloilo Provincial Government Personnel, Citizen |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Official Receipt | Client |
| 2. 1 official valid ID | |
| 3. Special Power of Attorney of authorized person - 1 original copy | |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Proceeds to Window 3 “Checks Releasing” and present ID and Official Receipt | 1. Retrieves and check voucher for releasing | None | 3 Minutes | Administrative Aide |
| 2. Issues Official Receipt and sign in check registe | 2. Validate ID and check issued Official Receipts for payments | None | 10 Minutes | Administrative Aide |
| 3. Receives check | 3. Release check and copy of voucher to client | None | 2 Minutes | Administrative Aide |
| TOTAL | None | 15 Minutes | ||
Generation of real property tax billing and/or computation of real property tax for a specific period as requested by the taxpayer and payments of Real Property Tax
| Office or Division: | Cash Receipts Division (Bayad Center), Iloilo Provincial Treasury |
| Classification: | Simple |
| Type of Transaction: | G2C - Government to Citizen |
| Who May Avail: | Citizen |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1 original copy or 1 photocopy of Official Receipt/s of last payment or any of the following: | Person/owner who paid the last payment |
| • Official Notice of Delinquency | Municipal Treasurer's Office/Provincial Treasurer’s Office where the property is located |
| • Official Billing from the Municipality/Provincial Treasurer’s Office | Municipal Treasurer's Office/Provincial Treasurer’s Office where the property is located |
| • Certification of Real Property Payment (Tax Clearance) | Municipal Treasurer's Office where the property is located or PTO-Iloilo where your last payment paid |
| • Official Receipts of Double Payment | Person/owner who paid the last payment |
| • Official Receipts for Tax Credit | Person/owner who paid the last payment |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Get a priority number at the Queuing Machine and wait for number to be called or flashed at the screen monitor. | None | |||
| 2. Once the number is called/flashed, proceed to designated window and present the number and requirements | 2. Receives/checks requirements. | None | 3 Minutes | Revenue Collection Clerk/Local Revenue Collection Officer |
| 3. Fill-up customer service form | 3.1 Search records of real property unit/s and update if necessary. | None | 20 Minutes | |
| 3.2 Generate billing for the real property unit/s. | None | 6 Minutes | ||
| 3.3 If client is willing to pay, generate the Official Receipt and instruct client to proceed to Cashier for payment | RPT=2% of the assessed value plus penalties of 2% per month but not to exceed 72% and/ or 10% discount for prompt payment and 20% for advance payment | 20 Minutes | Revenue Collection Clerk/Local Revenue Collection Officer | |
| 4. Receives official billings and/or proceed to the cashier for payments | 4. Receives and count payments | 10 Minutes | Local Revenue Collection Officer(Cashier designate) | |
| 5. Fill-up customer service form and receives official receipt | 5. Release official receipt | 1 Minute | Local Revenue Collection Officer (Cashier designate) | |
| TOTAL | See rate above | 1 Hour | ||
Payments of Transfer Tax of Real Property of Taxpayer
| Office or Division: | Cash Receipts Division (Bayad Center), Iloilo Provincial Treasury |
| Classification: | Simple |
| Type of Transaction: | G2C - Government to Citizen |
| Who May Avail: | Citizen |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. 1 original or 1 certified copy of any duly notarized Deed of Conveyance or legal documents showing a person’s legal interest to the property such as: | |
• Deed of Adjudication • Deed of Sale • Deed of Extra Judicial Partition/Agreement • Extra Judicial Settlement • Deed of Donation • Deed of Assignment • Waiver of Rights • Deed of Exchange • Final Deed of Sale • Final Deed to Purchaser • Affidavit of Consolidation of Property/ies • Court Order |
Notary Public |
| • Title | Owner of the Property |
| 2. Any Supplementary documents as needed: | |
• Subdivision Agreement • Declaration of Hiership • Affidavit of Paraphernal Property • Addendum • Special Power of Attorney • Death Certificate • Affidavit of Correction of Name |
Notary Public |
• Memorandum of Agreement • Joint Venture of Agreement |
Owner of the Property |
| • Certification of Identical Property/ies | Municipal Assessor where the property is located |
| • Current Tax Declaration of Property | Iloilo Provincial Assessor’s Office |
| • Market Value of Property (Portion Area) | |
| 3. Official Receipt of Updated Realty Tax Payment or Certification of updated Realty Tax Payment (updated Tax Clearance) | Municipal Treasurer where the property is located or PTO-Iloilo where your last payment paid |
| 4. Current Tax Declaration of property | Iloilo Provincial Assessor’s Office |
| 5. Market Value of the property or portion thereof subject for transfer | |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Get a priority number at the Queuing Machine and wait for number to be called or flashed at the screen monitor. | None | |||
| 2. Once the number is called/flashed, proceed to designated window and present the number and requirements | 2. Receives and examine/ scrutinize requirements. | None | 25 Minutes | Revenue Collection Clerk/Local Revenue Collection Officer |
| 3. Fill-up customer service form | 3.2 Compute transfer tax for each transfer of ownership of property and generate official billing | See rates in note next page | 1 Hour | 3.3 If client is willing to pay, generate the Official Receipt/s and instruct client to proceed to Cashier for paymentLocal Revenue Collection Officer (Cashier designate) |
| 3.3 If client is willing to pay, generate the Official Receipt/s and instruct client to proceed to Cashier for payment | 20 Munites | |||
| 4. Receives official billings and/or proceed to the cashier for payments | 4. Receives and count payments | 10 Minutes | Local Revenue Collection Officer (Cashier designate) | |
| 5. Fill-up customer service form and receives official receipts | 5. Release official receipts | 5 Minutes | Local Revenue Collection Officer (Cashier designate) | |
| TOTAL | See rate above | 2 Hours | ||
| Note: Transfer Tax= 60% of 1% of the market value or the selling price whichever is higher, in excess of 60 days from the date of execution of the deed or from the date of the property’s owner death additional of 25% surcharge & penalties of 2% per month but not to exceed 72% (per transfer) | ||||
Payments of Franchise Tax
| Office or Division: | Cash Receipts Division (Bayad Center), Iloilo Provincial Treasury |
| Classification: | Simple |
| Type of Transaction: | G2C - Government to Citizen |
| Who May Avail: | Citizen |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Billing Statement - 1 original copy | Tax Enforcement Division, Iloilo Provincial Treasurer’s Office |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Get a priority number at the Queuing Machine and wait for number to be called or flashed at the screen monitor. | None | |||
| 2. Once the number is called/flashed, proceed to designated window and present the number and requirements | 2. Receives and checks requirements. | None | 3 Minutes | Revenue Collection Clerk/Local Revenue Collection Officer |
| 3. Proceed to the cashier for payments | 3.1 Issues Official Receipt 3.2 Receives and count payments | See rates in Notes below | 5 Minutes | Local Revenue Collection Officer (Cashier designate) |
| 4. Fill-up customer service form, receives official receipts | 4. Release official receipt to payor | 5 minutes | ||
| TOTAL | See rate below | 15 Minutes | ||
| Note: Franchise Tax= 60% of 1 % of gross annual receipts payable in quarterly installment, due date is 1st (20) days following each quarter. For newly started Business, not to exceed 1/20 of 1% of the Capital investment and be paid before the business starts to operate. Surcharge of 25% of tax due plus an interest of 2% per month of delinquency not to exceed 72% (36) months | ||||
Payments of Annual Fixed Tax
| Office or Division: | Cash Receipts Division (Bayad Center), Iloilo Provincial Treasury |
| Classification: | Simple |
| Type of Transaction: | G2C - Government to Citizen |
| Who May Avail: | Citizen |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Plate Number | Client |
2. 1 photocopy of any of the following for new vehicles • Bill of Lading • Deed of Sale • Contract to Sell |
|
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Get a priority number at the Queuing Machine and wait for number to be called or flashed at the screen monitor. | Annual Fixed Tax – P605.00/ unit Sticker – P100/unit additional Penalty of 25% of the Annual Fixed Tax if the same is not paid within the 1st Quarter of the current | |||
| 2. Once the number is called/flashed, proceed to designated window and present the number and requirements | 2.1 Receives/checks requirements. 2. Issues Official Receipt |
5 Minutes | Revenue Collection Clerk/Local Revenue Collection Officer |
|
| 3. Proceed to the cashier for payments | 3. Receives and count payments | 5 Minutes | Local Revenue Collection Officer (Cashier designate) | |
| 4. Fill-up customer service form and receives official receipt | 4. Release official receipt to payor | 5 Minutes | ||
| TOTAL | See rates above | 15 Minutes | ||
Payments of Professional Tax of Licensed Professionals
| Office or Division: | Cash Receipts Division (Bayad Center), Iloilo Provincial Treasury |
| Classification: | Simple |
| Type of Transaction: | G2C - Government to Citizen |
| Who May Avail: | Citizen |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1 valid PRC Identification Card | Person concerned/ PRC |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Get a priority number at the Queuing Machine and wait for number to be called or flashed at the screen monitor. | None | |||
| 2. Once the number is called/flashed, proceed to designated window and present the number and requirements | 2.1 Receives/checks requirements. | None | 2 Minutes | Revenue Collection Clerk/Local Revenue Collection Officer |
| 2.2 Issues Official Receipt | None | 3 Minutes | Local Revenue Collection Officer (Cashier designate) | |
| 3. Proceed to the cashier for payments | 3. Receives and count payments | None | 5 Minutes | |
| 4. Fill-up customer service form and receives official receipt | 4. Release official receipt to payor | None | 5 Minutes | |
| TOTAL | See rates above | 15 Minutes | ||
Payments of Taxes for sand and gravel and other attached fees and charges
| Office or Division: | Cash Receipts Division (Bayad Center), Iloilo Provincial Treasury |
| Classification: | Simple |
| Type of Transaction: | G2C - Government to Citizen |
| Who May Avail: | Citizen |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Order of Payment from PENRO | PENRO Office |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Get a priority number at the Queuing Machine and wait for number to be called or flashed at the screen monitor. | None | |||
| 2. Once the number is called/flashed, proceed to designated window and present the number and requirements | 2. Receives and issues Official Receipt | None | 3 Minutes | Revenue Collection Clerk/Local Revenue Collection Officer |
| 3. Proceed to the cashier for payments | 3. Receives and count payments | As per Official Billing of PENRO | 5 Minutes | Local Revenue Collection Officer (Cashier designate) |
| 4. Fill-up customer service form and receives official receipt | 4. Release official receipt to payor | 2 Minutes | Local Revenue Collection Officer (Cashier designate) | |
| TOTAL | None | 10 Minutes | ||
Payments of Secretary’s fees and charges
| Office or Division: | Cash Receipts Division (Bayad Center), Iloilo Provincial Treasury |
| Classification: | Simple |
| Type of Transaction: | G2C - Government to Citizen |
| Who May Avail: | All |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| Official Order of Payment from concerned offices | Concerned Offices |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Get a priority number at the Queuing Machine and wait for number to be called or flashed at the screen monitor. | None | |||
| 2. Once the number is called/flashed, proceed to designated window and present the number and requirements | 1. Receives Order of payment and issues Official Receipt | None | 3 Minutes | Revenue Collection Clerk/Local Revenue Collection Officer |
| 3. Proceed to the cashier for payments | 2. Receives and count payments | See schedule next page | 5 Minutes | Local Revenue Collection Officer (Cashier designate) |
| 4. Fill-up customer service form and receives official receipt | 4. Release official receipt to payor | None | 2 Minutes | Local Revenue Collection Officer (Cashier designate) |
| TOTAL | See schedule below | 10 Minutes | ||
| Note: | ||||
| Schedule of Fees | ||||
| 1. For every 100 words or fraction thereof, typewritten or computerize excluding the certificate and notation). | P100.00/page | |||
| 2. Where the copy to be furnished is in printed form, in whole or in part. | ||||
| 3. For each certificate of correctness(with the seal of office) written on the copy or attached thereat. | P100.00/page | |||
| 4. For copies furnished to other government office, except copies required by the court. | ||||
| 5. Certified true copy of official records and documents. | P100.00/page | |||
| 6. Compromise Agreement Fee is. | ||||
| 7. Filing fee for real property tax payment made under protest is 1% of the total realty tax due including interest/penalties at the time of the computation of the basic & SEF Tax. | P100.00/page | |||
| 8. Annotation Fee (e.g. Mortgages, Bail bonds, etc.). | P100.00/page | |||
| 9. For inspection fee for real property | P250.00 | |||
| a) distance 0-30 kms. (Agr.) is P300/lot up to 5 has.; additional Php50.00 | ||||
| b) distance 31-60 kms. (agr.) is P500.00/lot up to 5has.; add’l P60.00 per lot in excess of 5 has. | ||||
| c) distance 61 kms. & above (agr.) is P700/lot up to 5 has.; add’l P70.00 per lot in excess of 5 has. | ||||
| d) distance 0-30 kms. (residential, commercial, industrial) is P300.00/lot up to 100 sublots; add’l P50.00 per sublot exceeding 100 sublots | P100.00 | |||
| f) distance 61 kms. And above (res., comm.., ind’l) is P700.00/lot up to 100 sublots; add’l P70.00 per sublot exceeding 100 sublots.e) distance 31-60 kms.(residential, commercial,industrial) is P500.00/lot up to 100 sublots; add’l P60.00 per sublots exceeding 100 sublots | ||||
| For the Certificate of Exemption on Real Property Tax. | P150.00 | |||
| For the Certification of exemption form Transfer Tax of Real Property. | P150.00 | |||
| g. Rental of Casa Real Function Rooms and Electric Bill | Official Billing of GSO | |||
| h. Redemption, Cost of Sale, and Interest of Auctioned Property | Official Billing of TED | |||
| 10. Filing fee for real property tax payment made under protest | 1% of the total realty tax due including interests / penalties at the time of computation of the basic & SEF Tax | |||
| 11. Court / Fiscal Clearance | P100.00 | |||
| 12. Certified true copy of tax declaration, per tax declaration | P150.00 | |||
| 13. Certification of assessment record | P150.00 / page | |||
| 14. Certification of real property tax payments | P150.00 | |||
| 15. Certified true copy of sketch plan, per lot regardless of size | P150.00 | |||
| 16. Verification fee prt lot | P100.00 | |||
| 17. All forms of transfer or ownership fee (per tax declaration) | P100.00 | |||
| 18. Annotation fee (E.G. Mortgages, Bail bonds etc.) | P100.00 | |||
Computation and payment of Real Property Tax on CARP covered property/ies
| Office or Division: | Cash Receipts Division (Bayad Center), Iloilo Provincial Treasury |
| Classification: | Simple |
| Type of Transaction: | G2C - Government to Citizen |
| Who May Avail: | Citizen |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1 original of photocopy of the following: | |
| 1. Official Receipt of last payment of Real Property Tax | Owner |
| 2. Certification of last payment of Real Property Tax | Owner/ Mun. Treasurer where the property is located/ PTO-Bayad Center |
| 3. Certification that property is a CARP covered property | Land Bank of the Phils./ CENRO |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Get a priority number at the Queuing Machine and wait for number to be called or flashed at the screen monitor. | None | |||
| 2. Once the number is called/flashed, proceed to designated window and present the number and requirements | 2.1 Receives/checks requirements. 2.2 Search records of real property unit/s and update if necessary. | None | 5 Minutes | Revenue Collection Clerk/Local Revenue Collection Officer |
| 2.3 Compute and generate billing for the real property unit/s. | None | 10 Minutes | ||
| 2.4 If client is willing to pay, generate the Official Receipt and instruct client to proceed to Cashier for payment | None | 5 Minutes | ||
| 3. Receives Official billing and proceed to the cashier for payments | 3. Receives and count payments | None | 5 Minutes | Local Revenue Collection Officer (Cashier designate |
| 4. Fill-up customer service form and receives official receipts | 4. Release official receipt to payor | 5 Minutes | Local Revenue Collection Officer (Cashier designate | |
| TOTAL | None | 30 Minutes | ||
Receipt of liquidation of provincial tax share, refunds and other miscellaneous receipts
| Office or Division: | Cash Receipts Division (Bayad Center), Iloilo Provincial Treasury |
| Classification: | Simple |
| Type of Transaction: | G2C - Government to Citizen |
| Who May Avail: | Citizen |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
Provincial Tax share • Voucher • Check |
Client |
Refunds and Other Miscellaneous • Liquidation report • Order of payment CLIENT STEPS |
|
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Get a priority number at the Queuing Machine and wait for number to be called or flashed at the screen monitor. | None | |||
| 2. Once the number is called/flashed, proceed to designated window and present the number and requirements | 1. Receives/checks requirements. 2. Issues Official Receipt | Amount in the Order of payment | 5 Minutes | Revenue Collection Clerk/Local Revenue Collection Officer |
| 3. Proceed to the cashier for payments | 3. Receives and count payments | None | 5 Minutes | Local Revenue Collection Officer (Cashier designate |
| 4. Fill-up customer service form and receives official receipts | 4. Release official receipt to payor | 5 Minutes | Local Revenue Collection Officer (Cashier designate | |
| TOTAL | Amount in the Order of payment | 15 Minutes | ||
Receipt of Liquidation Reports of Provincial Tax Shares submitted by the Municipal Treasury Office
| Office or Division: | Field Supervision Division |
| Classification: | Simple |
| Type of Transaction: | G2C - Government to Citizen |
| Who May Avail: | Iloilo Municipal Treasury Personnel |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Duly signed Check Invoice with voucher (2 original copies) | Municipal Treasurer’s Office |
| 2. Form 60 (2 original copies) | |
| 3. RACIMS (2 original copies) | |
| 4. Computation of Provincial Tax Shares | |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Client submits Check Invoice with Voucher, Form 60, RACIMS and computation of Provincial Tax Shares | 1. Personnel in-charge checks the attached computation of provincial tax shares (GEN/SEF) and signs the invoice as to correctness | None | 8 Minutes | Local Treasury Operations Officer, Administrative Aide |
| 2. Personnel in-charge returns the Voucher & Checks to client for the issuance of Official Receipt. | None | 2 Minutes | Local Treasury Operations Officer, Administrative Aide | |
| 2. Clients proceeds to Bayad Center for the remittance of check/s and issuance of official receipt | None | 15 Minutes | Bayad Center Personnel | |
| 3. Upon issuance of the Official Receipt, clients returns to the FSD and present the official receipt. | 3. Personnel in-charge logs Official Receipt data in the respective logbooks and secures signature of clients | None | 5 Minutes | Local Treasury Operations Officer, Administrative Aide |
| TOTAL | None | 30 Minutes | ||
Processing of Notices of Delinquency for signature of the Provincial Treasurer
| Office or Division: | Field Supervision Division |
| Classification: | Simple |
| Type of Transaction: | G2C - Government to Citizen |
| Who May Avail: | Iloilo Municipal Treasury Personnel |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| Duly signed Notices of Delinquencies from Municipal Treasurer’s Office with master list per Barangay (2 original copies) | Municipal Treasurer’s Office |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Clients submits Notices of Delinquencies for signature of the Provincial Treasurer | 1.1 FSD personnel processes the NODs and submit to the Provincial Treasurer for signature | None | 2 Days | Local Treasury Operations Officers |
| 1.2 FSD personnel informs the Municipal Treasury Offices to collect the duly signed NODs | None | 30 Minutes | Local Treasury Operations Officers | |
| 2. Client gets the municipal copies of the signed NODs after receipt of information that they are ready for release | 2. Personnel in-charge releases the duly signed MTO copies of NODs | None | 5 Minutes | Local Treasury Operations Officers |
| TOTAL | None | 2 Days 5 Minutes |
||
Real property owners, their heirs and other individuals and parties with legal interest on the auctioned real property may redeem the same within the one (1) year redemption period from the date of public auction sale.
| Office or Division: | Tax Enforcement Division |
| Classification: | Simple |
| Type of Transaction: | G2C - Government to Citizen |
| Who May Avail: | Real property owners, their heirs and persons with legal interests to the property. |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1 original copy of the following: | |
1. If redemptor is the declared owner: • Valid ID • Certification from the Punong Barangay of the barangay where the real property is located. |
Client Punong Barangay |
2. If the redemptor is the heir: • PSA issued certificates (i.e. Birth certificate, Marriage Certificate) • Duly notarized Affidavit of Kinship (If PSA issued certificates are not applicable) • Valid ID • Certification from the Punong Barangay of the barangay where the real property is located. |
Philippine Statistics Authority (PSA) Client Punong Barangay |
6. If redemptor is not an heir but claims legal interest to the property, Any of the following: • Notarized Deed of Conveyance or Encumbrances (Certified copy of Land Title from the Land Registration Authority, Court Decisions) • DAR Certifications (for Agrarian Reform Beneficiaries and/or tenants) • Other legal; documents subject to review of provincial lawyers • Valid ID • Certification from the Punong Barangay of the barangay where the real property is located. |
Client Department of Agrarian Reform Offices (Region, PARO or MARO) Client Punong Barangay |
| 10. Note: Special Power of Attorney if client is only a representative. (1 original copy) | |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submits pertinent data on the auctioned property/ies to TED Personnel | 1.1 Retrieves from files the subject auctioned property/ies. | None | 7 Minutes | Local Revenue Collection Officers, Revenue Collection Clerks |
| 1.2 Prepares computation of the amount to be paid for redemption and Division Chief checks and signs the official computation. | None | 20 Minutes | Local Revenue Collection Officers, Revenue Collection Clerks | |
| 1.3 Briefs clients as to the requirements for redemption. | None | 10 Minutes | Local Revenue Collection Officers, Revenue Collection Clerks | |
| 2. If client presents the complete requirements and is ready to pay the amount, he/she shall proceed to Bayad Center payment of Redemption upon completion of requirements | 2. Receives payment and issues OR | Minimum Bid Price w/Cost of Sale + RPT from the year of sale up to current year + 2% monthly interest starting from the date of sale up to redemption date | 10 Minutes | Bayad Center |
| 3. After payment, client returns to TED for preparation of Certificate of Redemption. | 3. Prepares the Certificate of Redemption and process for signature of Provincial Treasurer. | 20 Minutes | Local revenue Collection Officer, Administrative Aide | |
| 4. Releases duly signed Certificate of Redemption after client signs all copies of the certificate. | 3 Minutes | Local revenue Collection Officer, Administrative Aide | ||
| TOTAL | None | 1 Hour 10 Minutes |
||
Issuance of notarized Final Deed to Purchaser to winning bidders of auctioned real properties.
| Office or Division: | Tax Enforcement Division |
| Classification: | Simple |
| Type of Transaction: | G2C - Government to Citizen |
| Who May Avail: | Winning bidders of real properties sold at public auction of delinquent real properties. |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Duly LRA registered Certificate of Sale with Report of Sale ( 1 original copy or certified photocopy) L | Land Registration Authority (LRA) |
Note: Special Power of Attorney if client is only a representative |
|
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Present a duly registered Certificate of Sale with Report and Notice of Sale released by the Land Registration Authority. | 1. Prepares the Final Deed to Purchaser (FDP). | None | 10 Minutes | Division Chief |
| 2. Checks and correct the draft of FDP. | None | 10 Minutes | Administrative Aide | |
| 3. Revises / finalizes and prints the corrected FDP. | None | 10 Minutes | Provincial Treasurer, Division Chief | |
| 2. Process for notarization of the FDP by a public attorney. | 5. TED personnel releases the duly signed FDP to client with instructions for notarization. | None | 2 minutes | Administrative Aide |
| 3. Upon notarization, client returns the duly notarized FDP to TED. | 6. Releases bidder’s copies of FDP and Certificate of Sale. | None | 3 minutes | Administrative Aide |
| TOTAL | None | 1 Hour | ||
Release of auction documents to bidders for registration with the Land Registration Authority (LRA).
| Office or Division: | Tax Enforcement Division |
| Classification: | Simple |
| Type of Transaction: | G2C - Government to Citizen |
| Who May Avail: | Winning bidders of real properties sold at public auction of delinquent real properties. |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Latest Tax Declaration | Provincial/Municipal Assessor’s Office |
| 2. Copy of Title or Title Number | Land Registration Authority (LRA) |
| 3. Valid ID | Client |
| 4. LRA duly registered Warrant of Levy (for registration of Certificate of Sale & Notice of Sale) | |
| Note: Special Power of Attorney if client is only a representative. | |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Present to Tax Enforcement Division (TED) personnel the requirements | 1. Retrieves from files the subject auctioned property/ies. | None | 10 Minutes | Revenue Collection Clerk |
| 2. Prepares the auction documents needed to be registered. | None | 15 Minutes | Revenue Collection Clerk | |
| 2. Proceed to LRA for registration | 3. Logs the auction documents and releases these to the client for them to register at the Land Registration Authority. | None | 5 Minutes | Revenue Collection Clerk |
| TOTAL | None | 30 Minutes | ||
Refund of bidder’s payments during the public auction sale plus the interests on redemption
| Office or Division: | Tax Enforcement Division |
| Classification: | Simple |
| Type of Transaction: | G2C - Government to Citizen |
| Who May Avail: | Winning bidders of real properties sold at public auction of delinquent real properties. |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Official Receipts (Original Copy) | Client |
| 2. Valid ID | |
| Note: Special Power of Attorney if client is only a representative. | |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submits original copies of official receipts | 1.1 Prepares the voucher. 1.2 Division chief checks the drafted voucher and Provincial Treasurer signs the same. | None | 10 Minutes | Revenue Collection Clerk |
| 2. Submits to Accounting office the voucher with supporting documents. | None | 10 Minutes | Division Chief | |
| 2. Client receives text message of TED personnel and claims check. | 3. Follows up the processing of payment and contacts the bidder if check is ready for release. | None | 5 Minutes | Revenue Collection Clerk |
| TOTAL | None | 25 Minutes | ||
Issuance of Affidavit of Seller/Transferor needed for the process of transfer of ownership to winning bidder.
| Office or Division: | Tax Enforcement Division |
| Classification: | Simple |
| Type of Transaction: | G2C - Government to Citizen |
| Who May Avail: | Winning bidders of real properties sold at public auction of delinquent real properties. |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Duly notarized Final Deed to Purchaser (1 copy) | Client |
| 2. Valid ID | |
| Note: Special Power of Attorney if client is only a representative. | |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Present request of Affidavit of Seller/ Transferor | 1. Prepares the affidavit. | None | 15 Minutes | Revenue Collection Clerk |
| 2. Checks the drafted voucher and Provincial Treasurer signs the same. | None | 5 Minutes | Provincial Treasurer, Division Chief | |
| 2. Receives affidavit from Revenue Collection Clerk | 3. Releases affidavit to client. | None | 2 Minutes | Revenue Collection Clerk |
| TOTAL | None | 22 Minutes | ||
Requests for Certified Copies of auction documents
| Office or Division: | Tax Enforcement Division |
| Classification: | Simple |
| Type of Transaction: | Government to Citizen |
| Who May Avail: | Real property owners, their heirs, persons with legal interests to the property, winning bidders of real properties sold to public bidding and other interested parties. |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Written request and/or duly accomplished request form (1 original copy) | Client |
| 2. Valid ID | |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Present request or fill up request form | 1. Receives request form and refers the client to Bayad Center for payment of fees. | None | 3 Minutes | Local Revenue Collection Officers, Revenue Collection Clerks |
| 2. Client proceeds to Bayad Center for payment of fees. | 2. Photocopies the requested documents to be certified by the Division Chief | P100.00/ page | 10 Minutes | Local Revenue Collection Officers, Revenue Collection Clerks |
| 3. Receives documents | 3. Releases to client copies of documents after presentation of official receipt. | None | 3 Minutes | Local Revenue Collection Officers, Revenue Collection Clerks |
| TOTAL | None | 16 Minutes | ||
Requests for certifications related to properties which were sold to public auction sale.
| Office or Division: | Tax Enforcement Division |
| Classification: | Simple |
| Type of Transaction: | Government to Citizen |
| Who May Avail: | Real property owners, their heirs, persons with legal interests to the property, winning bidders of real properties sold to public bidding and other interested parties. |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Written request - 1 copy | Client |
| 2. Valid ID | |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Present request to the receiving section of the Administrative Division personnel who shall refer the same to TED. | 1. Prepares order of payment and refers the client to Bayad Center for payment of fees. | None | 5 Minutes | Local Revenue Collection Officers, Revenue Collection Clerks |
| 2. Proceeds to Bayad Center for payment of fee. | 2. Prepares the Certification to be checked and signed by the Division Chief and the Provincial Treasurer respectively. | None | 15 Minutes | Provincial treasurer, Local Revenue Collection Officers, Revenue Collection Clerks |
| 3. Client returns to TED and presents the official receipt | 3. Releases to client the Certification after presentation of official receipt. | None | 2 Minutes | Local Revenue Collection Officers, Revenue Collection Clerks |
| TOTAL | None | 22 Minutes | ||