Service Information: Processing of voucher or payroll as to cash availability of the following:
• Financial Assistance
• Supplies and Materials
• Salaries/PERA/RATA/Allowances
• Per diems
• Other claims
| Office or Division: | Internal Control Unit |
| Classification: | Simple |
| Type of Transaction: | G2G - Government to Government, G2C - Government to Citizen |
| Who May Avail: | Active and Inactive Employees of Iloilo Provincial Government, Citizen |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. 5 copies of signed Obligation Request by the Head of Requesting Department and Provincial Budget Officer. | Client |
| 2. 4 copies of signed Voucher or Payroll with supporting documents by the Head of Requesting Department and Provincial Accountant. | |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Presents voucher or payroll | 1. Receive voucher or payoll and log to computer and forwarded to processor. | None | 5 Minutes | Receiving Clerk |
| 2. Process voucher or payroll to determine cash availability. | None | 10 Minutes | Administrative Assistant/ Administrative Aide | |
| 3. Return voucher or payroll to receiving clerk and forwarded to Provincial | None | 10 Minutes | Administrative Assistant/ Administrative Aide | |
| 4. Forwarded to Administrator’s Office / Governor’s Office / Vice Governor for approval of voucher or payroll. | None | 10 minutes | Administrative Aide | |
| TOTAL | None | 35 Minutes | ||
Processing of Payments of claims thru Checks/ATM
| Office or Division: | Cash Disbursing Division |
| Classification: | Simple |
| Type of Transaction: | G2G - Government to Government |
| Who May Avail: | IPG Personnel |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. 1 original copy of Obligation Request (OBR) | Client |
| 2. 2 original copies of Vouchers or Payrolls | |
| 3. 1 copy of prooflist | |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submits Voucher/ Payroll for processing of payments | 1.1 Receives vouchers/ payrolls and encode, segregate to assigned personnel for various mode of payments | None | 15 Minutes | Administrative Aide IV |
| 1.2 Process for payments thruChecks /ATM | None | 3 Hours | Senior Administrative Assistant II | |
| 1.3 Signs/initials Checks/ ADA | None | 25 Minutes | Division Chief and Provincial Treasurer | |
| 1.4 Submits Checks/ ADA to Provincial Administrator/Governor for their signature | None | 5 Minutes | Liaison Officer | |
| 2. Submits signed check/ ADA from Administrator Office/Governors Office | 2.1 Receives Checks and endorsed to assigned personnel for releasing 2.2 Endorses ADA to bank for ATM payemnts | None | 15 Minutes | Liaison Officer |
| TOTAL | None | 4 Hours | ||