• Certificate of Employment
• Certificate of Net Pay, Compensation and Benefits
• Certified Machine Copies of Payrolls / Vouchers
• Certified Machine Copies of Appointments / IPCR / BIR Form 2316 / SALN
• Certification of Leave Credits Balance
• Daily Time Record and Log Data
• Payslip
• Certificate of Last Premium Payment of HDMF, GSIS and PHIC

Issuance of Certificates and other documents related to employment and employee benefits to individuals for their employment and legal purposes.

Office or Division:	Administrative Division / Section All Iloilo Provincial Government Offices
Classification:	Simple
Type of Transaction:	G2C – Government to Citizen, G2G - Government to Government
Who May Avail:	Active and Inactive Employees of Iloilo Provincial Government

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Request Form – 1 original copy	Receiving Area, IPG Office where individual is/was employed

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Fills up request form and submits to Receiving Area	1.1 Receives and records request	None	5 minutes	Receiving Clerk - Designate
	1.2 Retrieves data, and prepares document	None	2 hours	Supervising Administrative Officer or AO Designate
	1.3 Makes final review and signs document	None	20 minutes
2. Receives the document from Administrative Division	2. Releases the document	None	5 minutes
TOTAL		None	2 hours 30 minutes

Note: Person Responsible varies in each office due to availability of positions. They will be named individually and by position per office in the local Information Billboard. Persons Responsible under this service is under the supervision of the Supervising Administrative Officer or AO Designate.

Filing of Application for Leave of Absence

Office or Division:	Administrative Division / Section All Iloilo Provincial Government Offices
Classification:	Simple
Type of Transaction:	G2G – Government to Government
Who May Avail:	Active Employees of the Iloilo Provincial Government

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Request Form – 1 original copy	Receiving Area, IPG Office where individual is/was employed

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Fills up request form and submits to Receiving Area	1.1 Receives and records request	None	5 minutes	Receiving Clerk - Designate
	1.2 Retrieves, checks and computes leave balances	None	30 minutes	Leave Clerk - Designate
	1.3 Reviews and signs the document	None	5 minutes	Supervising Administrative Officer or AO Designate
	1.4 Reviews, signs the document and endorses to Head of Office	None	5 minutes	Division Head of Employee
	1.5 Approves / Disapproves the leave application	None	30 minutes	Head of Office
2. Receives the document from Administrative Division	2.1 Releases the document	None	5 minutes	Leave Clerk - Designate
TOTAL		None	1 hour 20 minutes

Issuance and Recording of Office Supplies to employees for Office use

Office or Division:	Administrative Division / Section All Iloilo Provincial Government Offices
Classification:	Simple
Type of Transaction:	G2G – Government to Government
Who May Avail:	Active Employees of the Iloilo Provincial Government

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
Requisition and Issuance Slip – 1 original copy	Supply Officer-Designate, IPG Office where individual is employed
List of Office Supplies	Requesting Party

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submits List of Supplies to the Supply Section	1.1 Receives List and checks availability of supplies	None	30 minutes	Supply Officer - Designate
2. Fills-up Requisition and Issuance Slip	2.1 If available, prepares the available supplies If not available, informs client	None	30 minutes	Supply Officer - Designate
	2.2 Endorses Requisition and Issuance Slip to Head of Office for approval	None	5 minutes	Supply Officer - Designate
	2.3 Head of Office signs the Requisition and Issuance Slip	None	5 minutes	Head of Office
3. Receives supplies and signs Requisition and Issuance Slip from Supply Officer	3.1 Signs and release supplies in Requisition and Issuance Slip	None	20 minutes	Supply Officer - Designate
TOTAL		None	1 hour 30 minutes

Processing of daily time record for preparation of salaries and overtime payroll / vouchers.

Office or Division:	Administrative Division / Section All Iloilo Provincial Government Offices
Classification:	Simple
Type of Transaction:	G2G – Government to Government
Who May Avail:	Active Employees of the Iloilo Provincial Government

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
For Salary 1. Signed and Approved Daily Time Record – original and 1 duplicate copy 2. Approved Application For Leave (if applicable) – 2 original copies 3. Information on changes in loan / premium deductions (if applicable) 4. Travel / Office Order (if applicable)	Requesting Employees
For Overtime Pay: 1. Signed and Approved Daily Time Record – 1 original and 1 duplicate copy 2. Overtime Accomplishment Report	Requesting Employees

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Employees submits Requirements to Payroll Clerk on or before set cut-of	1.1 Receives requirements	None	5 minutes	Payroll Clerk - Designate
	1.2 Checks requirements for completeness	None	4 hours	Payroll Clerk - Designate
	1.3 Computes, checks and adjust salary payable	None	4 hours	Payroll Clerk - Designate
	1.4 Encodes and reviews payroll	None	4 hours	Payroll Clerk - Designate
	1.5 Prints payroll and other supporting documents	None	4 hours	Head of Office
	1.6 Endorses payroll and supporting document to Supervising Administrative Officer or AO Designate	None	5 minutes	Payroll Clerk - Designate
	1.7 Reviews and signs Payroll and related documents	None	4 hours	Supervising Administrative Officer or AO Designate
	1.8 Endorses payroll and supporting documents to Head of Office	None	5 minutes
	1.9 Reviews and signs Payroll and related documents	None	2 hours	Head of Office
	1.10 Submits payroll to Budget Office for Processing	None	1 hour	Payroll Clerk - Designate
TOTAL		None	1 hour 30 minutes

An officer or employee is allowed to monetize : • a maximum of ten (10) working days vacation leave/service credits once a year (Regular). • a maximum 50% of all accumulated vacation/sick leave credits due to valid and justifiable reasons (Special)

Office or Division:	Administrative Section, Hospital Management Office
Classification:	Simple
Type of Transaction:	G2G – Government to Government
Who May Avail:	All 12 district hospitals and 1 provincial hospital of the Iloilo Provincial Government

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Application for Leave (2 copies)	Requesting Party Leave Clerk - Designate
For Regular Monetization • Applicant must have accumulated at least 15 days of vacation leave credits
For Special Monetization • Applicant must have at least more than thirty (30) days accumulated vacation and sick leave credits • Letter request for additional monetization approved by the Governor • Waiver duly signed by waiving personnel in favor of the applicant • Dul approved application for leave or leave balances of the waiving employee

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1.Submits requirements to Administrative Office	1.1 Receives and records request	None	5 minutes	Leave Clerk - Designate
	1.2 Retrieves, checks and computes leave credits	None	10 minutes
	1.3 Prepares payroll and obligation request (OBR)	None	15 minutes	Payroll Clerk - Designate
	1.4 Reviews , signs leave form, payroll and obligation request (OBR), and endorses to Head of Office	None	15 minutes	Supervising Administrative Officer or AO Designate
	1.5 Approves and signs the leave form, obligation request (OBR) and Payroll	None	30 minutes	Provincial Government Department Head
	1.6 Records and forwards obligation request (OBR) and Payroll to Human Resource Development Office for final review and recording	None	20 minutes	Payroll Clerk - Designate
TOTAL		None	1 hour 35 minutes

• Salaries & Wages/PERA
• Per diems/Traveling/Training Expenses
• Other Benefits/Bonuses/Claims

For issuing of barcodes of OBRs/Vouchers/Payrolls of claims for financial document tracking

Office or Division:	Administrative Division
Classification:	Simple
Type of Transaction:	G2G – Government to Government
Who May Avail:	Active Employees of the Iloilo Provincial Government

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Obligation Requests (OBR)	Requesting Party Leave Clerk - Designate
2. Vouchers
3. Payrolls
4. Complete attachments of supporting documents (DTRs, Office Orders, Itinerary of Travel etc)

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Presents OBRs/ Vouchers/Payroll	1.1 Receives vouchers/ payrolls/OBRs and log to computer for bar coding	None	3 minutes	Administrative Assistant III
	1.2. Print bar code and attached to vouchers/ payrolls/OBRs	None	1 minute	Administrative Assistant III
2. Receives bar coded OBRs/Vouchers/ Payrolls	3. Release bar coded OBRs/Vouhers/ Payrolls	None	1 minute	Administrative Assistant III
TOTAL		None	5 minute