Issuance of Certificates and other documents related to employment and employee benefits to individuals for their employment and legal purposes.
Office or Division: | Administrative Division / Section All Iloilo Provincial Government Offices |
Classification: | Simple |
Type of Transaction: | G2C – Government to Citizen, G2G - Government to Government |
Who May Avail: | Active and Inactive Employees of Iloilo Provincial Government |
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
---|---|
1. Request Form – 1 original copy | Receiving Area, IPG Office where individual is/was employed |
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
---|---|---|---|---|
1. Fills up request form and submits to Receiving Area | 1.1 Receives and records request | None | 5 minutes | Receiving Clerk - Designate |
1.2 Retrieves data, and prepares document | None | 2 hours | Supervising Administrative Officer or AO Designate | |
1.3 Makes final review and signs document | None | 20 minutes | ||
2. Receives the document from Administrative Division | 2. Releases the document | None | 5 minutes | |
TOTAL | None | 2 hours 30 minutes |
Filing of Application for Leave of Absence
Office or Division: | Administrative Division / Section All Iloilo Provincial Government Offices |
Classification: | Simple |
Type of Transaction: | G2G – Government to Government |
Who May Avail: | Active Employees of the Iloilo Provincial Government |
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
---|---|
1. Request Form – 1 original copy | Receiving Area, IPG Office where individual is/was employed |
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
---|---|---|---|---|
1. Fills up request form and submits to Receiving Area | 1.1 Receives and records request | None | 5 minutes | Receiving Clerk - Designate |
1.2 Retrieves, checks and computes leave balances | None | 30 minutes | Leave Clerk - Designate | |
1.3 Reviews and signs the document | None | 5 minutes | Supervising Administrative Officer or AO Designate | |
1.4 Reviews, signs the document and endorses to Head of Office | None | 5 minutes | Division Head of Employee | |
1.5 Approves / Disapproves the leave application | None | 30 minutes | Head of Office | |
2. Receives the document from Administrative Division | 2.1 Releases the document | None | 5 minutes | Leave Clerk - Designate |
TOTAL | None | 1 hour 20 minutes |
Issuance and Recording of Office Supplies to employees for Office use
Office or Division: | Administrative Division / Section All Iloilo Provincial Government Offices |
Classification: | Simple |
Type of Transaction: | G2G – Government to Government |
Who May Avail: | Active Employees of the Iloilo Provincial Government |
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
---|---|
Requisition and Issuance Slip – 1 original copy | Supply Officer-Designate, IPG Office where individual is employed |
List of Office Supplies | Requesting Party |
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
---|---|---|---|---|
1. Submits List of Supplies to the Supply Section | 1.1 Receives List and checks availability of supplies | None | 30 minutes | Supply Officer - Designate |
2. Fills-up Requisition and Issuance Slip | 2.1 If available, prepares the available supplies If not available, informs client | None | 30 minutes | Supply Officer - Designate |
2.2 Endorses Requisition and Issuance Slip to Head of Office for approval | None | 5 minutes | Supply Officer - Designate | |
2.3 Head of Office signs the Requisition and Issuance Slip | None | 5 minutes | Head of Office | |
3. Receives supplies and signs Requisition and Issuance Slip from Supply Officer | 3.1 Signs and release supplies in Requisition and Issuance Slip | None | 20 minutes | Supply Officer - Designate |
TOTAL | None | 1 hour 30 minutes |
Processing of daily time record for preparation of salaries and overtime payroll / vouchers.
Office or Division: | Administrative Division / Section All Iloilo Provincial Government Offices |
Classification: | Simple |
Type of Transaction: | G2G – Government to Government |
Who May Avail: | Active Employees of the Iloilo Provincial Government |
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
---|---|
For Salary 1. Signed and Approved Daily Time Record – original and 1 duplicate copy 2. Approved Application For Leave (if applicable) – 2 original copies 3. Information on changes in loan / premium deductions (if applicable) 4. Travel / Office Order (if applicable) | Requesting Employees |
For Overtime Pay: 1. Signed and Approved Daily Time Record – 1 original and 1 duplicate copy 2. Overtime Accomplishment Report | Requesting Employees |
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
---|---|---|---|---|
1. Employees submits Requirements to Payroll Clerk on or before set cut-of | 1.1 Receives requirements | None | 5 minutes | Payroll Clerk - Designate |
1.2 Checks requirements for completeness | None | 4 hours | Payroll Clerk - Designate | |
1.3 Computes, checks and adjust salary payable | None | 4 hours | Payroll Clerk - Designate | |
1.4 Encodes and reviews payroll | None | 4 hours | Payroll Clerk - Designate | |
1.5 Prints payroll and other supporting documents | None | 4 hours | Head of Office | |
1.6 Endorses payroll and supporting document to Supervising Administrative Officer or AO Designate | None | 5 minutes | Payroll Clerk - Designate | |
1.7 Reviews and signs Payroll and related documents | None | 4 hours | Supervising Administrative Officer or AO Designate | |
1.8 Endorses payroll and supporting documents to Head of Office | None | 5 minutes | ||
1.9 Reviews and signs Payroll and related documents | None | 2 hours | Head of Office | |
1.10 Submits payroll to Budget Office for Processing | None | 1 hour | Payroll Clerk - Designate | |
TOTAL | None | 1 hour 30 minutes |
An officer or employee is allowed to monetize : • a maximum of ten (10) working days vacation leave/service credits once a year (Regular). • a maximum 50% of all accumulated vacation/sick leave credits due to valid and justifiable reasons (Special)
Office or Division: | Administrative Section, Hospital Management Office |
Classification: | Simple |
Type of Transaction: | G2G – Government to Government |
Who May Avail: | All 12 district hospitals and 1 provincial hospital of the Iloilo Provincial Government |
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
---|---|
1. Application for Leave (2 copies) | Requesting Party Leave Clerk - Designate |
For Regular Monetization • Applicant must have accumulated at least 15 days of vacation leave credits | |
For Special Monetization • Applicant must have at least more than thirty (30) days accumulated vacation and sick leave credits • Letter request for additional monetization approved by the Governor • Waiver duly signed by waiving personnel in favor of the applicant • Dul approved application for leave or leave balances of the waiving employee |
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
---|---|---|---|---|
1.Submits requirements to Administrative Office | 1.1 Receives and records request | None | 5 minutes | Leave Clerk - Designate |
1.2 Retrieves, checks and computes leave credits | None | 10 minutes | ||
1.3 Prepares payroll and obligation request (OBR) | None | 15 minutes | Payroll Clerk - Designate | |
1.4 Reviews , signs leave form, payroll and obligation request (OBR), and endorses to Head of Office | None | 15 minutes | Supervising Administrative Officer or AO Designate | |
1.5 Approves and signs the leave form, obligation request (OBR) and Payroll | None | 30 minutes | Provincial Government Department Head | |
1.6 Records and forwards obligation request (OBR) and Payroll to Human Resource Development Office for final review and recording | None | 20 minutes | Payroll Clerk - Designate | |
TOTAL | None | 1 hour 35 minutes |
For issuing of barcodes of OBRs/Vouchers/Payrolls of claims for financial document tracking
Office or Division: | Administrative Division |
Classification: | Simple |
Type of Transaction: | G2G – Government to Government |
Who May Avail: | Active Employees of the Iloilo Provincial Government |
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
---|---|
1. Obligation Requests (OBR) | Requesting Party Leave Clerk - Designate |
2. Vouchers | |
3. Payrolls | |
4. Complete attachments of supporting documents (DTRs, Office Orders, Itinerary of Travel etc) |
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
---|---|---|---|---|
1. Presents OBRs/ Vouchers/Payroll | 1.1 Receives vouchers/ payrolls/OBRs and log to computer for bar coding | None | 3 minutes | Administrative Assistant III |
1.2. Print bar code and attached to vouchers/ payrolls/OBRs | None | 1 minute | Administrative Assistant III | |
2. Receives bar coded OBRs/Vouchers/ Payrolls | 3. Release bar coded OBRs/Vouhers/ Payrolls | None | 1 minute | Administrative Assistant III |
TOTAL | None | 5 minute |