PROVINCIAL BUDGET OFFICE
internal services

This service is part of the processing of claims of clients, government employees and offices for Personal Services (PS), Maintenance and Other Operating Expense (MOOE) and Capital Outlay (CO). The Provincial Budget Office certifies the existence of available appropriation for the respectable claims of Obligation Requests 

Office or Division: Provincial Budget Office
Classification: Simple
Type of Transaction: G2C - Government to Government
Who May Avail: All Government employees and offices of the Iloilo Provincial Government and National government agencies 


CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Bar Code for every Obligation Requests with assigned office responsibility center and duly signed by the Requesting Officer;  Municipality Concerned
2. Obligation Requests- 5 Copies of OBR (2 Original OBRs and 3 duplicate copies) with complete supporting documents
3. Existence of Appropriation;
4. Specific Account Code for every object of expenditure
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE
1. Submits Obligation Requests  1.1 Receives, scans and assigns control number on Obligation Request for processing  None 30minutes Administrative Aide IV
1.2 Forwards the Obligation Request (OBR) to the Budget Officer-in-charge  None 10 minutes 

 Administrative Aide IV

1.3 Evaluates, verifies, records and forwards Obligation Request (OBR) to the Division Chief  None 1 hour  Supervising Administrative Officer 
 1.4 Reviews obligated OBRs and forwards to the Provincial Budget Officer None 1 hour Supervising Administrative Officer or Assistant Department Head
1.5 Approves Obligation Request  None 1 hour Provincial Budget Officer
 1.6 Records, releases and forwards the Obligation Request (OBR) to the Office of the Provincial Accountant /ICU-Office of the Provincial Treasurer/ General Services Office (GSO) None 20 minutes Administrative Aide IV
TOTAL None

4 Hours 

This service is part of the processing of claims of clients for Assistance to Individuals in Crisis Situations. The Provincial Budget Office certifies the existence of available appropriations for the Obligation Request or claim. 

Office or Division: Provincial Budget Office
Classification: Simple
Type of Transaction: G2C - Government to Government
Who May Avail: All individuals in crisis situation of the Province of Iloilo
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Bar Code for every Obligation Requests with assigned office responsibility center and duly signed by the Requesting Officer;  Office/Hospital/NGAs
2. Obligation Requests- 5 Copies of OBR (2 Original OBRs and 3 duplicate copies) with complete supporting documents
3. Existence of Appropriation;
4. Specific Account Code for every object of expenditure
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE
1. 1 Submits Obligation Requests to receiving Section  1.1 Receives, scans and assigns control number on Obligation Request for processing  None 10 Minutes Administrative Aide IV
1.2 Forwards the Obligation Request (OBR) to the Budget Officer-in-charge  None 5 Minutes

Administrative Aide IV

1.3 Evaluates, verifies, records and forwards Obligation Request (OBR) to the Division Chief  None 15 Minutes  Supervising Administrative Officer 
 1.4 Reviews obligated OBRs and forwards to the Provincial Budget Officer None 10 Minutes Supervising Administrative Officer or Assistant Department Head
1.5 Approves Obligation Request  None 15 Minutes Department Head
Receives the evaluated Obligation Request (OBR) from the Releasing Section and forwards the Document to the Accounting Office  1.6 Records and releases the Obligation Request (OBR) to client None 5 Minutes Administrative Aide II or IV   
TOTAL None

1 Hour 

The service is in accordance to Sec. 336 of the Local Government Code of 1991 which by ordinance, authorizes the Governor and Vice Governor to augment or transfer funds in the approved annual budget of the Iloilo Provincial Government. The Budget Office reviews and requests augmentation and prepares the Allotment Release Order (ARO) and the Executive Order for such changes. 

Office or Division: Provincial Budget Office
Classification: Simple
Type of Transaction: G2C - Government to Government
Who May Avail: All
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Request for Augmentation/ Transfer of Appropriation, Duly approved by the Governor  Office/Hospital/NGAs
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE
1. Submits letter request duly approved by the Governor to the Receiving Area  1.1 Receives letter request  None 10 Minutes Administrative Aide IV
1.2 Forwards the letter request to the Provincial Budget Officer for review and evaluation  None 10 Minutes 

 

 Administrative Aide IV

 

1.3 Verifies, review and evaluates the request and forwards the request to the Budget Officer incharge   None 1 Hour Provincial Budget Officer  
 1.4 Budget Officer in-charge prepares the Executive Order and Local Budget Matrix and forwards it to the Division Chief for review and initial None 3 Hours Supervising Administrative Officer
1.5 The Division Chief/ Supervising Administrative Officer reviews the Local Budget Matrix and its corresponding Executive Order, forwards it to the Provincial Budget Officer for signature  None 1 Hour and 30 Minutes  Supervising Administrative Officer or Assistant Department Head Provincial Budget Office 
  1.6 The Provincial Budget Officer verifies the Local Budget Matrix and its corresponding Executive Order to be forwarded to the Provincial Administrator   None 1 Hour Provincial Budget Officer  
1.7 The liaison personnel forwards the Local Budget Matrix and its corresponding Executive Order to the Provincial Administrator’s Office for the approval of the Governor None 10 Minutes Administrative Aide II or IV
TOTAL None

7 Hour

This service is part of the Budget Execution phase as provided in the Budget Operations Manual for Local Government Units, 2016 Edition in accordance with RA 7160. The Budget office reviews the request for release and prepares the Allotment Release Order (ARO) and the Local Budget Matrix (LBM) of the requesting office. 

Office or Division: Provincial Budget Office
Classification: Simple
Type of Transaction: G2C - Government to Government
Who May Avail: All offices in the Iloilo Provincial Government, Provincial/District Hospitals and National Government Agencies.  
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Letter request for the release of allotment, Duly approved and signed by the Governor (1 copy)  Office/Hospital
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE
 1. Submit letter request to the receiving Area 1.1 Receives letter request  None 10 Minutes Administrative Aide IV
1.2 Forwards the letter request to the Provincial Budget Officer for review and evaluation  None 10 Minutes 

 

 Administrative Aide IV

 

1.3 Verifies, review and evaluates the request and forwards the request to the Budget Officer incharge   None 1 Hour Provincial Budget Officer  
 1.4 Budget Officer in-charge prepares the Allotment Release Order (ARO) and Local Budget Matrix and forwards it to the Division Chief for review and initial None 3 Hours Supervising Administrative Officer
1.5 The Division Chief/ Supervising Administrative Officer reviews the Local Budget Matrix and its corresponding Executive Order, forwards it to the Provincial Budget Officer for signature  None 1 Hour and 30 Minutes  Supervising Administrative Officer or Assistant Department Head Provincial Budget Office 
  1.6 The Provincial Budget Officer verifies and signs the Allotment Release Order (ARO) and Local Budget Matrix to be forwarded to the Governor   None 1 Hour Provincial Budget Officer  
1.7 The liaison personnel forwards the Allotment Release Order (ARO) and Local Budget Matrix to the Provincial Administrator’s Office for the initial of the Provincial Administrator and approval of the Governor   None 10 Minutes Administrative Aide IV
TOTAL None

7 Hour

In accordance with Article 417, IRR of RA 7160 as amended by AO no. 47 which states that change in the Annual Budget may be done through Supplemental budget for approval. 

Office or Division: Provincial Budget Office
Classification: Simple
Type of Transaction: G2C - Government to Government
Who May Avail: All offices in the Iloilo Provincial Government, Provincial/District Hospitals and National Government Agencies.  
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Request for Supplemental Budget, Duly approved by the Governor (1 copy)  Office/Hospital/NGAs
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE
1. Submits letter request duly approved by the Governor  1.1 Receives letter request  None 10 Minutes Administrative Aide IV
1.2 Forwards the letter to the Provincial Budget Officer for review  None 2 Hours

 

 Supervising Administrative Officer

 

1.3 Checks and verifies the request and forwards the request to the Supervising Administrative Officer for Consolidation   None 2 Hours Provincial Budget Officer  
 1.4 Consolidates / prepares the request for the preparation of Supplemental Budget for the approval of the Governor None 2 days Supervising Administrative Officer or Assistant Department Head Provincial Budget Office 
1.5 Prepares 20 copies for submission to the Sangguniang Panlalawigan after Governor’s approval and signature  None 5 hours  
TOTAL None

2 Days

7 Hours

20 Minutes

The Budget Office prepares documents as requested by the Iloilo Provincial Government Offices and hospitals and National Government agencies and other entities 

Office or Division: Provincial Budget Office
Classification: Simple
Type of Transaction: G2C - Government to Government
Who May Avail: All offices in the Iloilo Provincial Government, Provincial/District Hospitals and National Government Agencies.  
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Letter Request, Duly signed by the Head of Office / Chief of Hospital Office/Hospital/NGAs
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE
1. Submits letter request to Receiving Area  1.1 Receives letter request  None 10 Minutes Administrative Aide IV
1.2 Forwards the letter request to the Provincial Budget Officer for assessment None 10 Minutes

Administrative Aide IV

1.3 Verifies and assess the request and forwards the request to the Officer in-charge  None 1 Hour Provincial Budget Officer  
 1.4 Officer in-charge prepares the reports, supply and provides data for the documents and forwards it to the Division Chief for review and evaluation None

2 days

4 Hours

Internal Audit Unit Officer
1.5 The Division Chief/ Supervising Administrative Officer reviews and evaluates the document, forwards it to the Provincial Budget Officer for signature None

1 hour

30 minutes

Supervising Administrative Officer or Assistant Department Head, Provincial Budget Office
1.6 The Provincial Budget Officer verifies and signs the document None 1 Hours Provincial Budget Officer
1.7 Forwards the document to the requesting office or office concerned None 10 Minutes Liaison Officer/ Administrative Officer IV
TOTAL None 3 Days