This service is part of the processing of claims of clients, government employees and offices for Personal Services (PS), Maintenance and Other Operating Expense (MOOE) and Capital Outlay (CO). The Provincial Budget Office certifies the existence of available appropriation for the respectable claims of Obligation Requests
| Office or Division: | Provincial Budget Office |
| Classification: | Simple |
| Type of Transaction: | G2C - Government to Government |
| Who May Avail: | All Government employees and offices of the Iloilo Provincial Government and National government agencies |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Bar Code for every Obligation Requests with assigned office responsibility center and duly signed by the Requesting Officer; | Municipality Concerned |
| 2. Obligation Requests- 5 Copies of OBR (2 Original OBRs and 3 duplicate copies) with complete supporting documents | |
| 3. Existence of Appropriation; | |
| 4. Specific Account Code for every object of expenditure | |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submits Obligation Requests | 1.1 Receives, scans and assigns control number on Obligation Request for processing | None | 30minutes | Administrative Aide IV |
| 1.2 Forwards the Obligation Request (OBR) to the Budget Officer-in-charge | None | 10 minutes |
Administrative Aide IV |
|
| 1.3 Evaluates, verifies, records and forwards Obligation Request (OBR) to the Division Chief | None | 1 hour | Supervising Administrative Officer | |
| 1.4 Reviews obligated OBRs and forwards to the Provincial Budget Officer | None | 1 hour | Supervising Administrative Officer or Assistant Department Head | |
| 1.5 Approves Obligation Request | None | 1 hour | Provincial Budget Officer | |
| 1.6 Records, releases and forwards the Obligation Request (OBR) to the Office of the Provincial Accountant /ICU-Office of the Provincial Treasurer/ General Services Office (GSO) | None | 20 minutes | Administrative Aide IV | |
| TOTAL | None | 4 Hours |
||
This service is part of the processing of claims of clients for Assistance to Individuals in Crisis Situations. The Provincial Budget Office certifies the existence of available appropriations for the Obligation Request or claim.
| Office or Division: | Provincial Budget Office |
| Classification: | Simple |
| Type of Transaction: | G2C - Government to Government |
| Who May Avail: | All individuals in crisis situation of the Province of Iloilo |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Bar Code for every Obligation Requests with assigned office responsibility center and duly signed by the Requesting Officer; | Office/Hospital/NGAs |
| 2. Obligation Requests- 5 Copies of OBR (2 Original OBRs and 3 duplicate copies) with complete supporting documents | |
| 3. Existence of Appropriation; | |
| 4. Specific Account Code for every object of expenditure | |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. 1 Submits Obligation Requests to receiving Section | 1.1 Receives, scans and assigns control number on Obligation Request for processing | None | 10 Minutes | Administrative Aide IV |
| 1.2 Forwards the Obligation Request (OBR) to the Budget Officer-in-charge | None | 5 Minutes |
Administrative Aide IV |
|
| 1.3 Evaluates, verifies, records and forwards Obligation Request (OBR) to the Division Chief | None | 15 Minutes | Supervising Administrative Officer | |
| 1.4 Reviews obligated OBRs and forwards to the Provincial Budget Officer | None | 10 Minutes | Supervising Administrative Officer or Assistant Department Head | |
| 1.5 Approves Obligation Request | None | 15 Minutes | Department Head | |
| Receives the evaluated Obligation Request (OBR) from the Releasing Section and forwards the Document to the Accounting Office | 1.6 Records and releases the Obligation Request (OBR) to client | None | 5 Minutes | Administrative Aide II or IV |
| TOTAL | None | 1 Hour |
||
The service is in accordance to Sec. 336 of the Local Government Code of 1991 which by ordinance, authorizes the Governor and Vice Governor to augment or transfer funds in the approved annual budget of the Iloilo Provincial Government. The Budget Office reviews and requests augmentation and prepares the Allotment Release Order (ARO) and the Executive Order for such changes.
| Office or Division: | Provincial Budget Office |
| Classification: | Simple |
| Type of Transaction: | G2C - Government to Government |
| Who May Avail: | All |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Request for Augmentation/ Transfer of Appropriation, Duly approved by the Governor | Office/Hospital/NGAs |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submits letter request duly approved by the Governor to the Receiving Area | 1.1 Receives letter request | None | 10 Minutes | Administrative Aide IV |
| 1.2 Forwards the letter request to the Provincial Budget Officer for review and evaluation | None | 10 Minutes |
Administrative Aide IV
|
|
| 1.3 Verifies, review and evaluates the request and forwards the request to the Budget Officer incharge | None | 1 Hour | Provincial Budget Officer | |
| 1.4 Budget Officer in-charge prepares the Executive Order and Local Budget Matrix and forwards it to the Division Chief for review and initial | None | 3 Hours | Supervising Administrative Officer | |
| 1.5 The Division Chief/ Supervising Administrative Officer reviews the Local Budget Matrix and its corresponding Executive Order, forwards it to the Provincial Budget Officer for signature | None | 1 Hour and 30 Minutes | Supervising Administrative Officer or Assistant Department Head Provincial Budget Office | |
| 1.6 The Provincial Budget Officer verifies the Local Budget Matrix and its corresponding Executive Order to be forwarded to the Provincial Administrator | None | 1 Hour | Provincial Budget Officer | |
| 1.7 The liaison personnel forwards the Local Budget Matrix and its corresponding Executive Order to the Provincial Administrator’s Office for the approval of the Governor | None | 10 Minutes | Administrative Aide II or IV | |
| TOTAL | None | 7 Hour |
||
This service is part of the Budget Execution phase as provided in the Budget Operations Manual for Local Government Units, 2016 Edition in accordance with RA 7160. The Budget office reviews the request for release and prepares the Allotment Release Order (ARO) and the Local Budget Matrix (LBM) of the requesting office.
| Office or Division: | Provincial Budget Office |
| Classification: | Simple |
| Type of Transaction: | G2C - Government to Government |
| Who May Avail: | All offices in the Iloilo Provincial Government, Provincial/District Hospitals and National Government Agencies. |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Letter request for the release of allotment, Duly approved and signed by the Governor (1 copy) | Office/Hospital |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit letter request to the receiving Area | 1.1 Receives letter request | None | 10 Minutes | Administrative Aide IV |
| 1.2 Forwards the letter request to the Provincial Budget Officer for review and evaluation | None | 10 Minutes |
Administrative Aide IV
|
|
| 1.3 Verifies, review and evaluates the request and forwards the request to the Budget Officer incharge | None | 1 Hour | Provincial Budget Officer | |
| 1.4 Budget Officer in-charge prepares the Allotment Release Order (ARO) and Local Budget Matrix and forwards it to the Division Chief for review and initial | None | 3 Hours | Supervising Administrative Officer | |
| 1.5 The Division Chief/ Supervising Administrative Officer reviews the Local Budget Matrix and its corresponding Executive Order, forwards it to the Provincial Budget Officer for signature | None | 1 Hour and 30 Minutes | Supervising Administrative Officer or Assistant Department Head Provincial Budget Office | |
| 1.6 The Provincial Budget Officer verifies and signs the Allotment Release Order (ARO) and Local Budget Matrix to be forwarded to the Governor | None | 1 Hour | Provincial Budget Officer | |
| 1.7 The liaison personnel forwards the Allotment Release Order (ARO) and Local Budget Matrix to the Provincial Administrator’s Office for the initial of the Provincial Administrator and approval of the Governor | None | 10 Minutes | Administrative Aide IV | |
| TOTAL | None | 7 Hour |
||
In accordance with Article 417, IRR of RA 7160 as amended by AO no. 47 which states that change in the Annual Budget may be done through Supplemental budget for approval.
| Office or Division: | Provincial Budget Office |
| Classification: | Simple |
| Type of Transaction: | G2C - Government to Government |
| Who May Avail: | All offices in the Iloilo Provincial Government, Provincial/District Hospitals and National Government Agencies. |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Request for Supplemental Budget, Duly approved by the Governor (1 copy) | Office/Hospital/NGAs |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submits letter request duly approved by the Governor | 1.1 Receives letter request | None | 10 Minutes | Administrative Aide IV |
| 1.2 Forwards the letter to the Provincial Budget Officer for review | None | 2 Hours |
Supervising Administrative Officer
|
|
| 1.3 Checks and verifies the request and forwards the request to the Supervising Administrative Officer for Consolidation | None | 2 Hours | Provincial Budget Officer | |
| 1.4 Consolidates / prepares the request for the preparation of Supplemental Budget for the approval of the Governor | None | 2 days | Supervising Administrative Officer or Assistant Department Head Provincial Budget Office | |
| 1.5 Prepares 20 copies for submission to the Sangguniang Panlalawigan after Governor’s approval and signature | None | 5 hours | ||
| TOTAL | None | 2 Days 7 Hours 20 Minutes |
||
The Budget Office prepares documents as requested by the Iloilo Provincial Government Offices and hospitals and National Government agencies and other entities
| Office or Division: | Provincial Budget Office |
| Classification: | Simple |
| Type of Transaction: | G2C - Government to Government |
| Who May Avail: | All offices in the Iloilo Provincial Government, Provincial/District Hospitals and National Government Agencies. |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Letter Request, Duly signed by the Head of Office / Chief of Hospital | Office/Hospital/NGAs |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submits letter request to Receiving Area | 1.1 Receives letter request | None | 10 Minutes | Administrative Aide IV |
| 1.2 Forwards the letter request to the Provincial Budget Officer for assessment | None | 10 Minutes | Administrative Aide IV |
|
| 1.3 Verifies and assess the request and forwards the request to the Officer in-charge | None | 1 Hour | Provincial Budget Officer | |
| 1.4 Officer in-charge prepares the reports, supply and provides data for the documents and forwards it to the Division Chief for review and evaluation | None | 2 days 4 Hours |
Internal Audit Unit Officer | |
| 1.5 The Division Chief/ Supervising Administrative Officer reviews and evaluates the document, forwards it to the Provincial Budget Officer for signature | None | 1 hour 30 minutes |
Supervising Administrative Officer or Assistant Department Head, Provincial Budget Office | |
| 1.6 The Provincial Budget Officer verifies and signs the document | None | 1 Hours | Provincial Budget Officer | |
| 1.7 Forwards the document to the requesting office or office concerned | None | 10 Minutes | Liaison Officer/ Administrative Officer IV | |
| TOTAL | None | 3 Days | ||