Applications letters with complete attachments are received, reviewed and recorded for screening of qualifiers. Qualifiers are assessed using Competency Assessment Tools and Methods.
| Office or Division: | Recruitment, Selection and Placement Unit |
| Classification: | Simple |
| Type of Transaction: | G2C – Government to Citizen |
| Who May Avail: | All interested applicants seeking job in IPG |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Application letter addressed to the Governor indicating the position and office/hospital applying for (1 original) | Applicant’s letter |
| 2. Personal Data Sheet (CSC Form No. 212 Revised 2017) (1 original) | HRMDO-RSP Unit/Downloadable from www.csc.gov. ph |
| 3. Education credentials (Diploma or Transcript of Records), CSC Eligibility or Board Exam Result, PRC License/ Performance Rating/Certificate of Employment and Trainings certificates (if applicable) (1 photocopy) | Applicant’s personal file, CSC, PRC, previous employers |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit application letter and required documents | 1.1 Receive required documents and conduct initial assessment | None | 1 hour | Human Resource Management Officer I |
| 1.2 Conduct basic assessment (as needed) | None | 1 hour | Human Resource Management Officer I | |
| 2.Receive notice of competency assessment steps to follow and instructions | 2. Brief applicant on the steps and process of competency assessments to follow | None | 30 minutes | Human Resource Management Officer III |
| TOTAL | None | 2 Hours 30 Minutes |
Qualified applicants are given competency assessment using the Competency Assessment Tools and Methods.
| Office or Division: | Recruitment, Selection and Placement Unit |
| Classification: | Simple |
| Type of Transaction: | G2C – Government to Citizen |
| Who May Avail: | Qualified applicants for a the position applied for |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| None |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Reports to the RSP Unit for the scheduled competency assessment step and sign the Qualifier Attendance Sheet | 1.1 Verifies that the qualifier is in the schedule of assessment and require to sign in the Qualifier Attendance Sheet | None | 10 Minutes | Human Resource Management Assistant |
| 2. Take appropriate Competency Assessment | 2.1 Conduct appropriate Competency Assessment | None | 1 Day | Human Resource Management Officer I |
| 2.2 if scheduled for written/ skills assessment, RSP conducts the same | None | 1 Day | Human Resource Merit Promotion and Selection Board (HRMPSB) | |
| 2.3 if scheduled for interview, HRMPSB conducts interview | 2. Releases the documents | None | 1 Day | Administrative Officer Designate |
| 3. Notified of the schedule of release of assessment results | 3. Give advisory to applicant on the schedule of release of results | None | 30 Minutes | Human Resource Management Officer III |
| TOTAL | None | 1 Day 40 Minutes |
Appointment is an employment document issued to a qualifier selected by the Governor, the Appointing Officer for a particular position.
| Office or Division: | Recruitment, Selection and Placement Unit |
| Classification: | Complex |
| Type of Transaction: | G2C – Government to Client |
| Who May Avail: | Qualifier selected by the Governor for appointment |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| None |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Receive notice to report to the RSP Unit for documentary and other requirements for appointment | 1. Send notice to the qualifier selected by the Governor for appointment to report for documentary and other requirements for appointment | None | 4 hours | Human Resource Management Officer I |
| 2. Report to the RSP Unit and receive the checklist of documentary and other requirements | 2. Issue checklist of documentary and other requirements for appointment | None | 1 Hour | Human Resource Management Officer I |
| 3. Process documentary and other requirements | None | 3 Days | Appointee | |
| 4. Submit documentary requirements and laboratory results/ psychological exam to RSP Unit, receive instructions and proceed to Medical/ Dental Clinic | 4. Receive and check complete documents submitted and endorse to the Medical/ Dental Clinic for Physical Examination for the issuance of medical certificate for employment. | None | 1 hour | Human Resource Management Officer III |
| 4.1 Physical Examination carried out, Medical Certificate issued | None | 30 Minutes | Medical Officer IV | |
| 4.2 Receive medical certificate for employment from Medical Clinic | None | 10 minutes | Human Resource Management Officer I | |
| 4.4 Review of the appointment documents as to completeness and compliance to CSC MC #24 series of 2017and forward to the Office of the Governor for approval | None | 2 Hours | Head of Office | |
| 4.5 Approval of the Governor | None | 1 Day | Governor Office of the Governor | |
| 4.6 Receive of approved appointment from the Office of the Governor | None | 10 minutes | Human Resource Management Assistant | |
| 4.7 Processing of signing of certifications as to availability of funds by the Provincial Accountant and Provincial Treasurer | None | 1 Day | Human Resource Management Assistant | |
| 5. Receive copy of appointment papers and notified of the 1st day of service | 5. Release of Appointment and other documents to Appointee with on boarding instructions | None | 1 hour | Human Resource Management Officer III |
| TOTAL | None | 7 days 1 hour 20 minutes |
Qualified Senior High School graduates applying for college merit scholarship submit duly filled accomplished Application Form and other documents to the Secretariat at the Human Resource Management and Development Office.
| Office or Division: | Iskolar sang Iloilo Program Secretariat |
| Classification: | Simple |
| Type of Transaction: | G2C – Government to Citizen |
| Who May Avail: | All interested applicants for Iskolar sang Iloilo Program |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. ISIP Application Form (1 original) | HRMDO/Downloadable from Balita Halin sa Kapitolyo FB Account |
| 2. Certificate of Residency at the Barangay of residence (1 original) | Brgy. Captain |
| 3. Certificate of Indigency issued by MSWDO of the municipality where the applicant resides (1 original) | Municipal Social Welfare & Development Officer |
| 4. Transcript of Records (Senior High School) (1 photocopy) | School last attended |
| 5. BIR tax exemption (for applicants without certificate of indigency) (1 photocopy) | BIR Zarraga for 3rd, 4th& 5th districts BIR Molo for 1st& 2nd districts |
| 6. Vicinity sketch of the applicant’s residence (1 original) | Applicant’s own |
| 7. Pictures of the house (front, side and back portions) | Applicant’s own |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit required documents to the Secretariat | 1. Receive, check, verify and assess scholarship application and documents | None | 30 Minutes | Human Resource Management Officer I |
| 2. Receive instructions on the schedules of screening | 2. Inform the applicant of the schedule of the written exam and interview | None | 30 Minutes | Human Resource Management Officer I |
| TOTAL | None | 1 hour |
Qualified student applicants from the five (5) districts of the Province are given the written examination. The shortlisted qualifiers are interviewed, family socio economic validation before the release of the list of qualifiers
| Office or Division: | Iskolar sang Iloilo Program Secretariat |
| Classification: | Highly Technical |
| Type of Transaction: | G2C – Government to Client |
| Who May Avail: | Qualified student applicants |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| None |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Report to the ISIP Secretariat for the scheduled written examination. Sign in the Attendance Sheet, receive instructions on the succeeding step | 1.1 1. Verify name in the list and schedule | None | 5 Minutes | Human Resource Management Assistant Test Specialists |
| 1.1 Administer written examination and give instructions for the succeeding step | None | 5 Days | Human Resource Management Assistant Test Specialists | |
| 1.2 Process written examination results. Shortlist qualifiers for interview | None | 2 Day | Human Resource Management Officer I | |
| 2. Receive result of the written exam and instructions for the schedule of interview | 2. Contact student qualifiers for interview schedule | None | 1 Day | Human Resource Management Assistant |
| 3. Report for interview and sign Attendance Sheet | 3. Verify name in the list and require to sign in the Attendance Sheet | None | 5 Minutes | Human Resource Management Assistant |
| 4. Undergo interview process | 4.1 PSMB conducts interview | None | 5 Days | PSMB |
| 4.2 Assess, verify and validate Family Socio Economic Status | None | 10 Days | PSMB, Human Resource Management Officer I | |
| 4.3 Tabulate overall screening results and rank student qualifiers to get the top qualifiers for the required number of scholars per district | None | 2 Days | Human Resource Management Officer III | |
| 5. Receive results and instructions on next steps of documentation | 5. Prepare and release results of screening and inform qualifiers to report to the ISIP Secretariat for documentation | None | 1 Day | Human Resource Management Officer |
| TOTAL | None | 1 day 40 minutes |